What are the responsibilities and job description for the Facilities Coordinator position at Critical Project Services?
We are seeking a proactive and highly organized Facilities Coordinator to oversee the daily operations of our facility. This role combines facilities management with administrative support to ensure smooth operations, compliance, and efficient maintenance processes. The ideal candidate will be responsible for handling maintenance requests, coordinating with vendors, managing facility-related inquiries, and assisting with office administration tasks.
Primary Responsibilities:
- Create, manage, and track maintenance request forms to ensure timely completion of work orders.
- Document and address all maintenance requests, ensuring follow-ups and issue resolution.
- Work closely with the Facilities Manager to schedule repairs, inspections, and maintenance activities.
- Connect with vendors and service providers to request maintenance, negotiate service terms, and coordinate site visits.
- Ensure compliance with safety standards, including removing units from service as required.
- Track facility-related issues, ensuring documentation and timely resolution of concerns.
- Handle all facility-related inquiries and serve as the primary point of contact for internal staff and external service providers.
- Monitor breakroom supplies and submit replenishment requests to the office administrator.
- Assist the cleaning crew with supply needs, scheduling, and issue resolution.
- Maintain records of facility expenses, service agreements, and maintenance logs.
- Provide administrative support to the Facilities Department, including scheduling meetings, maintaining documentation, and assisting with special projects.
- Other duties as assigned
Professional Qualifications:
- High school diploma or equivalent; a degree in facilities management, business administration, or related field preferred.
- Minimum of 2-3 years of experience in facilities coordination, office management, or related roles.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Problem-solving and troubleshooting abilities.
- Knowledge of building systems, safety standards, and maintenance procedures.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Facilities Management or similar certifications a plus.
- Ability to lift up to 40lbs and handle some physically demanding tasks related to facility upkeep.
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
