Senior Manager, Marketing Operations - Freelance

Senior Manager, Marketing Operations)

Location: Hybrid, Manhattan (Onsite Monday and Tuesday; remote flexibility the rest of the week)
Reports to: Chief Marketing Officer

Position Summary:
The Senior Manager Marketing Operations oversees the systems, workflows, production coordination, and operational infrastructure that support a fast-paced nonprofit marketing and communications department. Serving as the operational backbone of the team, this role ensures projects move efficiently from concept through execution.

This leader combines project management, vendor oversight, production coordination, marketing technology administration, workflow management, and process optimization to deliver high-impact marketing initiatives that strengthen brand awareness, donor engagement, fundraising, and mission visibility.

The ideal candidate is an exceptionally organized project manager and operational leader who is also a strong writer and communicator, capable of contributing to content development while ensuring clarity, accuracy, consistency, and operational excellence across all marketing initiatives.

Key Responsibilities
Email Marketing
Oversee the organizational email calendar (national and regional) to ensure strategic coordination, audience pacing, and timely execution.

Manage the end-to-end production workflow for all marketing emails, including scheduling, asset collection, approvals, testing, deployment coordination, and quality control.

Monitor timelines and production schedules to ensure deadlines are consistently met.

Collaborate on content development.

Coordinate with internal stakeholders and external vendors to ensure email communications are accurate, timely, and aligned with organizational priorities.

Marketing Operations and Workflow Management
Manage departmental traffic flow to ensure projects are completed on time and at the highest quality standards.

Develop and maintain integrated marketing calendars across campaigns, events, fundraising initiatives, digital communications, and emergency response efforts.

Coordinate cross-functional collaboration between Marketing and other departments.

Partner closely with development teams to support their needs for assets and information.

Provide project management leadership across multiple concurrent initiatives in a fast-paced environment.

Supervise select members of the Marketing Team.

Marketing Technology and Systems
Help oversee marketing systems and platforms, including project management tools, digital asset management systems, and analytics dashboards.

Coordinate with internal and external teams to ensure operational efficiency, workflow consistency, and data integrity.

Support the organization and management of digital assets, production workflows, and marketing operations systems.

Create and manage online website registration pages and event postings.

Serve as the organizational lead for virtual and hybrid meeting platforms (Zoom), ensuring seamless execution for donor-facing webinars and board presentations.

Qualifications:
Minimum 7 years of experience in marketing operations, including project management.

Experience in nonprofit or mission-driven organizations preferred; familiarity with Jewish communal or Israel-focused fundraising environments is a plus.

Excellent written and verbal communication skills with strong attention to detail, tone, accuracy, and messaging consistency.

Strong editorial judgment and ability to review marketing materials, donor communications, email campaigns, and production content for clarity and quality.

Ability to communicate effectively with internal stakeholders, senior leadership, external vendors, and cross-functional teams.

Exceptional organizational and multitasking skills with sharp attention to detail.

Proven project management experience overseeing complex, deadline-driven workflows.

Experience managing external vendors, agencies, and production schedules.

Familiarity with email marketing platforms, CRM systems, digital marketing workflows, and project management software.

Collaborative team player with a proactive, solutions-oriented mindset.

Preferred Software and Technical Proficiency
Candidates should have strong technical aptitude and the ability to quickly learn new platforms. Preferred experience includes:

Asana (project management)

Luminate Online

Raisers Edge (CRM)

Bynder (digital asset management)

Website content management systems (CMS)

QR code creation, tracking, and management

Event ticketing platforms

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Benefits

Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.

Email Your Resume In Word To
pkoenig@creativecircle.com
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply.
Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : PK3-1987487 -- in the email subject line for your application to be considered.
Pamela Koenig - Senior Recruiter

For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.This is a new role.

This job was first posted by Creative Circle on 05/20/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.

Everforth Creative Circle is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results.  Everforth Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. Anthem / Blue Cross Blue Shield creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Creative Circle.

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