What are the responsibilities and job description for the Event Planner position at Creative Circle?
Our museum client in Washington, DC, is looking for an experienced Event Planner to join their team on a 12-month contract. This position is 40 hours a week and will require you to be on-site at the museum for events throughout the month.
The ideal candidate will have experience managing in-person and virtual events, including conferences, exhibitions, VIP visits, etc.
Duties of the Event Planner:
- Plan and execute in-person and virtual events (e.g., ceremonies, conferences, VIP visits, exhibition openings)
- Manage logistics: venues, contracts, staffing, equipment, decor, transportation
- Coordinate with internal departments and external partners
- Ensure branding alignment and approval for all event elements
- Develop event documentation: folios, staffing plans, reports
- Conduct site visits and troubleshoot during events
- Maintain vendor relationships and event records
- Represent Special Events in interoffice meetings and working groups
- Manage space booking software
- Review and approve space requests; troubleshoot scheduling issues
- Maintain documentation and track assignments
- Facilitate governance and operations meetings
- Assist in leading biannual working group discussions
- Manage system enhancements and stakeholder follow-through
Requirements of the Event Planner
- A minimum of 5 years of event management experience
- Bachelor's degree
- CMP certification is highly preferred
- Proficiency in platforms like Zoom and Streamyard
- Experience managing significant in-person and virtual events
- Citizenship is required
In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.
Benefits
Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.