Event Coordinator

Our client is looking for a part-time Event Coordinator to join their team! This role is Tues - Thursday 8am - 4pm and requires travel to be onsite for the event. 

Responsibilities:
Event Coordination & Execution 
Support the planning and execution of internal and external sales events, including: 
Team meetings 
Regional customer events 
Coordinate logistics, timelines, and cross-functional alignment to ensure smooth execution 

Sponsorship Management 
Assist with end-to-end sponsorship coordination, including: 
Completion and tracking of sponsorship request forms 
Ticket allocation and attendee logistics 
Event planning and onsite coordination (as needed) 
Fulfillment of sponsorship-related marketing and advertising deliverables 

Budget Administration & Tracking 
Provide support in managing event budgets, including: 
Expense tracking and reconciliation 
Audit support and documentation 
Coordination with finance/procurement teams as needed 

Operational & Administrative Support 
Maintain office supply inventory for relevant teams/divisions 
Manage and update the Sales Calendar across teams 
Support miscellaneous administrative tasks, including: 
Scheduling meetings and coordinating calendars 
Project coordination (gathering cross-functional data and inputs)
Drafting team communications, memos, and updates 
Maintaining trackers and reporting tools 

Required Skills: 
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Teams) 
- Proficiency in event management tools (Cvent, EventAirs, Stova etc.) 
- Strong multitasking ability with the capacity to prioritize and execute efficiently in a fast-paced environment
- High attention to detail with strong follow-through and organizational skills 
- Excellent time management and ability to meet deadlines 
- Strong communication skills with the ability to tailor messaging to different audiences 
- Ability to work independently once onboarded, with minimal supervision

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Benefits

 

Email Your Resume In Word To
asegedi@creativecircle.com
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply.
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April Segedi - Recruiter

For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.This is a new role.

This job was first posted by Creative Circle on 06/10/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.

Everforth Creative Circle is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results.  Everforth Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. Anthem / Blue Cross Blue Shield creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Creative Circle.

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