Executive Assistant

Position Overview:

CoVar Transport is seeking a highly organized and proactive Office Administrator to serve as a key support resource for ownership. This role functions as an assistant–style position for the Management Team, acting as a floating member of the management team.

This individual will handle a mix of administrative, operational, and event-related responsibilities to keep the office running efficiently. The ideal candidate is detail-oriented, dependable, and comfortable wearing multiple hats in a fast-paced environment.

Key Responsibilities:

• Provide direct administrative support to ownership, including calendar management and task coordination
• Manage office operations such as ordering and maintaining office supplies
• Oversee kitchen inventory and ensure common areas are consistently stocked and organized
• Manage and track employee PTO requests, maintain accurate records, and coordinate approvals with leadership
• Assist with onboarding new employees (equipment setup, documentation, coordination with team leads)
• Support hiring efforts by reviewing resumes and assisting with candidate vetting
• Perform light accounting tasks (expense tracking, invoice support, basic data entry)
• Coordinate and help execute company events, meetings, and team functions
• Act as a liaison across departments to ensure alignment on internal initiatives
• Handle ad hoc projects and day-to-day needs for leadership

Qualifications:

• Strong organizational and time management skills
• High attention to detail and ability to multitask
• Excellent communication skills (written and verbal)
• Proficiency in Microsoft Office / Google Workspace
• Ability to operate with discretion and professionalism
• Self-starter with a willingness to take initiative
• Prior administrative or office experience is a plus, but not required

Requirements:

• Entry-level role with opportunity for growth
• Ability to work in-office in the Tampa area