What are the responsibilities and job description for the Office Support Staff / Secretarial position at County of Schuylkill?
GENERAL SUMMARY:
Under general supervision, provide clerical and secretarial support to various departments to ensure timely transmittal or processing of information, efficient organization of department data and professional courtesy to office callers and visitors.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Perform concentrated duties in one or more of the following areas:
1. Attend management meetings; take and transcribe minutes.
2. Type correspondence, reports, forms and related documents; input data to computer to various spreadsheets and databases.
3. Update filing system, retrieve and insert records.
4. Answer telephone, take messages, screen calls, route to appropriate staff person.
5. Perform switchboard duties, direct incoming calls to Courthouse.
6. Perform mail clerk duties, distribute incoming and prepare outgoing mail.
7. Perform other related duties as assigned.
JOB SPECIFICATIONS: *Indicates developed after employment
Any combination of education and experience which indicates possession of the skills, knowledge and abilities listed below. An example of acceptable qualifications for this position is completion of high school degree or the equivalent and related office experience.
Advanced knowledge of office practices and procedures. *
Advanced knowledge of English word usage, spelling and punctuation.
Knowledge of Microsoft Office programs, including but not limited to Word, Excel and Outlook.
Typing and computer keyboard operation.
Speedwriting or other form of note taking skill.
Ability to speak plainly and clearly.
Ability to post information accurately to record.
Ability to sort items in alphabetical, numerical or subject order.
Ability to demonstrate a polite and courteous manner toward the public.
Ability to keep confidentiality.
Ability to operate office equipment including computer and periphery equipment, copier, facsimile machine.
Ability to add, subtract, multiply and divide.
Ability to sit and operate keyboard for extended periods of time.
Ability to demonstrate physical fitness including lifting and moving heavy books, maps and files, pushing or pulling heavy file drawers, reaching, bending and squatting.
Working Conditions:
Work is performed in a normal but crowded and sometimes busy office environment. Work may be performed with frequent interruptions. Work may frequently involve responding to angry or upset clients. Moderate bending, stooping and lifting up to 20 lbs. is required.
Job Type: Full-time
Pay: $14.28 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $14