What are the responsibilities and job description for the Senior Department Analyst position at County of Marin?
About Us
At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website. Read on to find out more about this opportunity.
Department Of Health & Human Services
At Health & Human Services, we serve our community through the values of support, unity, trust and excellence with one common goal: to promote and protect the health, well-being, safety and self-sufficiency of all in Marin. Join our team of bright, committed, and energetic people who also want to make an impact through public service.
About The Position
Marin’s Substance Use Services team, which is within the Department of Health and Human Services, Division of Behavioral Health and Recovery Services (BHRS), is committed to addressing substance use and related impacts in Marin County. The Substance Use Services team values collaboration and sees it as a critical component in carrying out its objective to design, implement and manage an effective and culturally responsive continuum of prevention, intervention, treatment and recovery support services. We believe that prevention works, treatment is effective, and recovery is possible.
The Senior Department Analyst is an administrative position within a small, dynamic, and high-performing team dedicated to advancing the County’s substance use services delivery system. The position leads substance use program development and quality improvement initiatives, provides high-level project management and policy support, engages in systems change work, and oversees analytics related to substance use services, including service utilization, outcomes, equity, and state-required performance metrics.
The position is also responsible for: overseeing community engagement and select DMC-ODS policy changes, including supporting implementation across the provider network; leading Strategic Plan evaluation activities, Performance Improvement Projects and other Quality Improvement initiatives; supervising staff and providing mentorship and performance oversight; and serving as a trusted partner to BHRS Operations, Quality Management and HHS Finance on complex, cross-functional initiatives impacting the substance use services continuum.
About You
Our Highly Qualified Candidate
The ideal candidate is a strategic thinker with demonstrated experience in operational implementation of initiatives that require a combination of both innovative thinking and alignment within state and federal regulations and policies. The role requires cross-system collaboration, strong analytic skills, and the ability to translate data, regulations, and best practices into actionable improvements that enhance service access, quality, equity, and outcomes.
The successful candidate is skilled in change management and relationship management, effectively guiding their team and partners through systems changes. They effectively engage stakeholders, have strong facilitation skills, take initiative, and have the ability to prioritize, and effectively deliver in an environment with multiple and competing demands. The candidate has strong supervisory and leadership skills, a team-oriented approach, and the ability to build trust and make sound, independent decisions.
Experience in administering Drug/Medi-Cal, federal managed care and/or substance use services is desired.
Qualifications
KNOWLEDGE OF
Equivalent to graduation from a four year college or university with a major in business or public administration, public policy, political science, social services, health care administration or a field related to the work, and three years of professional level experience performing administrative, legislative, operational and/or policy analysis; program or project design, planning and implementation; research; strategic planning; or closely related work.
Additional professional level experience performing administrative, analytical, fiscal, legislative, operational, policy, program administration or research work may be substituted for the required education on a year-for-year basis.
IMPORTANT INFORMATION
For any questions concerning this position announcement, please contact Cassie Folan at cassie.folan@marincounty.gov.
All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.
Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.
LiveScan
SPECIAL REQUIREMENTS
Candidates selected are subject to fingerprinting by the Sheriff's Department and must pass a Department of Justice LiveScan background check prior to appointment.
Open & Continuous Recruitment: Because this recruitment is Open and Continuous, applicants are encouraged to submit completed applications as soon as possible. The filing period for an Open and Continuous recruitment may be closed at any time.
Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.
PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.
COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage.
Paid Time Off: Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.
Health Plan: Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee 1, employee family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.
Retirement: Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.
IRS 457 Plan: Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.
Retiree Medical: The County provides access to group health plan coverage to eligible retirees.
For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.
QUALIFYING EDUCATION/EXPERIENCE: The minimum qualifications for the position are as follows:
Equivalent to graduation from a four year college or university with a major in business or public administration, public policy, political science, social services, health care administration or a field related to the work, and three years of professional level experience performing administrative, legislative, operational and/or policy analysis; program or project design, planning and implementation; research; strategic planning; or closely related work.
Additional professional level experience performing administrative, analytical, fiscal, legislative, operational, policy, program administration or research work may be substituted for the required education on a year-for-year basis.
Please tell us how you meet the minimum requirements listed above. For education, please list your relevant college level coursework, dates courses taken, and school attended. For experience, please include the name of employer(s), dates worked, your exact duties, and number of hours worked per week.
02
Are you substituting professional level experience performing administrative, analytical, fiscal, legislative, operational, policy, program administration or research work for the required education on a year-for-year basis?
03
If you answered “Yes” to Question #2, please please provide your professional level experience performing administrative, analytical, fiscal, legislative, operational, policy, program administration or research work for the required education on a year-for-year basis.
In your answer, please include your employer, job title, and specific job duties performed where you gained the experience.
If you answered “No” to Question #2, please state N/A in the text box.
04
NARRATIVE QUESTIONS (Please answer all questions below): Please note: If you do not possess any experience, please state “No Experience” in the space provided.
Describe your professional experience performing complex data analysis and data management (e.g., cleaning, structuring, maintaining datasets, conducting statistical analysis, creating reports or dashboards) within the area of Health and Human Services. In your response, indicate the software and tools used for data analysis and visualization and your level of proficiency. Please also indicate whether any of your data analytic experience is in a behavioral health setting.
In your answer, please include your employer, job title, and specific job duties performed where you gained the experience.
05
Describe your experience leading quality improvement or system change initiatives from concept through implementation. In your response, provide a specific example that demonstrates how you assessed needs, planned for change, engaged a diverse group of stakeholders, measured progress and defined success.
In your answer, please include your employer, job title, and specific job duties performed where you gained the experience.
06
Which of the following have you managed or led? (Select all that apply)
At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website. Read on to find out more about this opportunity.
Department Of Health & Human Services
At Health & Human Services, we serve our community through the values of support, unity, trust and excellence with one common goal: to promote and protect the health, well-being, safety and self-sufficiency of all in Marin. Join our team of bright, committed, and energetic people who also want to make an impact through public service.
About The Position
Marin’s Substance Use Services team, which is within the Department of Health and Human Services, Division of Behavioral Health and Recovery Services (BHRS), is committed to addressing substance use and related impacts in Marin County. The Substance Use Services team values collaboration and sees it as a critical component in carrying out its objective to design, implement and manage an effective and culturally responsive continuum of prevention, intervention, treatment and recovery support services. We believe that prevention works, treatment is effective, and recovery is possible.
The Senior Department Analyst is an administrative position within a small, dynamic, and high-performing team dedicated to advancing the County’s substance use services delivery system. The position leads substance use program development and quality improvement initiatives, provides high-level project management and policy support, engages in systems change work, and oversees analytics related to substance use services, including service utilization, outcomes, equity, and state-required performance metrics.
The position is also responsible for: overseeing community engagement and select DMC-ODS policy changes, including supporting implementation across the provider network; leading Strategic Plan evaluation activities, Performance Improvement Projects and other Quality Improvement initiatives; supervising staff and providing mentorship and performance oversight; and serving as a trusted partner to BHRS Operations, Quality Management and HHS Finance on complex, cross-functional initiatives impacting the substance use services continuum.
About You
Our Highly Qualified Candidate
The ideal candidate is a strategic thinker with demonstrated experience in operational implementation of initiatives that require a combination of both innovative thinking and alignment within state and federal regulations and policies. The role requires cross-system collaboration, strong analytic skills, and the ability to translate data, regulations, and best practices into actionable improvements that enhance service access, quality, equity, and outcomes.
The successful candidate is skilled in change management and relationship management, effectively guiding their team and partners through systems changes. They effectively engage stakeholders, have strong facilitation skills, take initiative, and have the ability to prioritize, and effectively deliver in an environment with multiple and competing demands. The candidate has strong supervisory and leadership skills, a team-oriented approach, and the ability to build trust and make sound, independent decisions.
Experience in administering Drug/Medi-Cal, federal managed care and/or substance use services is desired.
Qualifications
KNOWLEDGE OF
- Principles and practices of business and public administration.
- Principles and practices of work planning, data collection and analysis, project management and research methodology.
- Basic supervisory principles and practices depending upon assignment.
- Applicable laws, rules, and regulations.
- Plan, organize, and conduct research and analytical studies.
- Plan and direct the work of others on a project or day-to-day basis.
- Interpret, apply and explain laws, regulations and policies governing program operations.
- Recognize and resolve problems of a sensitive and/or political nature; negotiate mutually satisfactory solutions and implement recommendations.
- Prepare clear, concise and accurate reports, correspondence, policies, procedures and other written materials.
- Establish and maintain effective working relationships with those contacted in the course of work, including other departments, community members and organizations, public and private agencies, and local, state and federal agencies.
- Effectively represent assigned programs, the department and County in meetings and presentations.
Equivalent to graduation from a four year college or university with a major in business or public administration, public policy, political science, social services, health care administration or a field related to the work, and three years of professional level experience performing administrative, legislative, operational and/or policy analysis; program or project design, planning and implementation; research; strategic planning; or closely related work.
Additional professional level experience performing administrative, analytical, fiscal, legislative, operational, policy, program administration or research work may be substituted for the required education on a year-for-year basis.
IMPORTANT INFORMATION
For any questions concerning this position announcement, please contact Cassie Folan at cassie.folan@marincounty.gov.
All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.
Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.
LiveScan
SPECIAL REQUIREMENTS
Candidates selected are subject to fingerprinting by the Sheriff's Department and must pass a Department of Justice LiveScan background check prior to appointment.
Open & Continuous Recruitment: Because this recruitment is Open and Continuous, applicants are encouraged to submit completed applications as soon as possible. The filing period for an Open and Continuous recruitment may be closed at any time.
Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.
PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.
COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage.
Paid Time Off: Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.
Health Plan: Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee 1, employee family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.
Retirement: Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.
IRS 457 Plan: Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.
Retiree Medical: The County provides access to group health plan coverage to eligible retirees.
For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.
- IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.
QUALIFYING EDUCATION/EXPERIENCE: The minimum qualifications for the position are as follows:
Equivalent to graduation from a four year college or university with a major in business or public administration, public policy, political science, social services, health care administration or a field related to the work, and three years of professional level experience performing administrative, legislative, operational and/or policy analysis; program or project design, planning and implementation; research; strategic planning; or closely related work.
Additional professional level experience performing administrative, analytical, fiscal, legislative, operational, policy, program administration or research work may be substituted for the required education on a year-for-year basis.
Please tell us how you meet the minimum requirements listed above. For education, please list your relevant college level coursework, dates courses taken, and school attended. For experience, please include the name of employer(s), dates worked, your exact duties, and number of hours worked per week.
02
Are you substituting professional level experience performing administrative, analytical, fiscal, legislative, operational, policy, program administration or research work for the required education on a year-for-year basis?
03
If you answered “Yes” to Question #2, please please provide your professional level experience performing administrative, analytical, fiscal, legislative, operational, policy, program administration or research work for the required education on a year-for-year basis.
In your answer, please include your employer, job title, and specific job duties performed where you gained the experience.
If you answered “No” to Question #2, please state N/A in the text box.
04
NARRATIVE QUESTIONS (Please answer all questions below): Please note: If you do not possess any experience, please state “No Experience” in the space provided.
Describe your professional experience performing complex data analysis and data management (e.g., cleaning, structuring, maintaining datasets, conducting statistical analysis, creating reports or dashboards) within the area of Health and Human Services. In your response, indicate the software and tools used for data analysis and visualization and your level of proficiency. Please also indicate whether any of your data analytic experience is in a behavioral health setting.
In your answer, please include your employer, job title, and specific job duties performed where you gained the experience.
05
Describe your experience leading quality improvement or system change initiatives from concept through implementation. In your response, provide a specific example that demonstrates how you assessed needs, planned for change, engaged a diverse group of stakeholders, measured progress and defined success.
In your answer, please include your employer, job title, and specific job duties performed where you gained the experience.
06
Which of the following have you managed or led? (Select all that apply)
- Interpretating state and federal requirements and using the information to develop policies, procedures and contracts
- Contracts management
- Supervision of staff
- Strategic planning for a data and program development initiative
- Community engagement and facilitation
- Administering Drug/Medi-Cal, federal managed care and/or substance use services
- Required Question