What are the responsibilities and job description for the Accounting Technician position at County of Marin?
About Us
At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website. Read on to find out more about this opportunity.
Marin County Fire Department: Our employees are important assets in the actualization of our mission. They each play a vital role and carry the responsibility to express our department values in their daily work. Click on the “MCFD” link to learn more about our department and the people who make our organization a great place to work: MCFD
Service - Teamwork - Operational Readiness - Professionalism
About The Position
Under the general supervision of the Administrative Services Director, the Accounting Technician’s focus will be providing technical and complex fiscal and clerical support to the Fire Department’s administrative team – Finance and Personnel. Some duties may include:
There is currently one (1) full-time (37.5 hours per week) regular hire Accounting Technician position within the Fire Department. This is an on-site position, Monday through Friday schedule, reporting to the Fire Department Administration location - 1600 Los Gamos, San Rafael.
The eligible list from this recruitment will also be used to fill future vacancies (regular, fixed term, full-time, part-time, contingent) in other County departments. If you are interested in working in a department other than those mentioned above, please consider applying to this recruitment.
About You
Our Highly Qualified Candidate is a detail-oriented professional with demonstrated experience working with complex payroll, workforce scheduling, staffing, billing, financial, or related business systems in a public-sector, public safety, or similarly regulated environment. Experience interpreting and applying labor agreements, personnel policies, payroll rules, and premium pay provisions is highly desirable. The ideal candidate has experience maintaining accurate records, analyzing and reconciling complex data, identifying and resolving discrepancies, and preparing clear, audit-ready reports.
The successful candidate is organized, dependable, and capable of managing competing priorities while exercising sound judgment in a fast-paced operational environment. Experience supporting 24/7 operations, including variable schedules, shift staffing, on-call assignments, overtime, callback, standby, and other specialty compensation programs is highly desirable. Candidates with experience using workforce scheduling, rostering, payroll, billing, or enterprise financial systems—including Munis or similar large-scale automated systems—are encouraged to apply. Strong analytical skills, attention to detail, customer service orientation, and the ability to learn and apply complex rules, procedures, and system processes are essential.
Qualifications
Knowledge of:
Typically, equivalent to completion of two (2) years of college (60 semester or 90 quarter units) with major course work in accounting, bookkeeping or a field related to the work AND two (2) years of accounting or financial office support experience. Additional experience as outlined above may be substituted for the required education on a year for year basis.
IMPORTANT INFORMATION
If you have questions concerning this position announcement, please contact Linda Kline at linda.kline@marincounty.gov.
All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.
Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.
Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.
PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.
COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage.
Paid Time Off: Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.
Health Plan: Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee 1, employee family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.
Retirement: Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.
IRS 457 Plan: Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.
Retiree Medical: The County provides access to group health plan coverage to eligible retirees.
For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.
QUALIFYING EDUCATION/EXPERIENCE: The minimum qualifications for the position are as follows: Typically, equivalent to completion of two (2) years of college (60 semester or 90 quarter units) with major course work in accounting, bookkeeping or a field related to the work AND two (2) years of accounting or financial office support experience. Additional experience as outlined above may be substituted for the required education on a year for year basis. Please select the statement that best describes the related college coursework you have completed:
Please select the statement that best describes your accounting and/or financial office support work experience:
Based on your responses to Questions 1 & 2 above, please describe how you meet the minimum requirements for the position. For Education: Please list your degree (or list relevant coursework if no degree has been obtained) in accounting, bookkeeping, or a relevant field. When listing coursework, please include the title of the course, the number of units, and type of units (quarter or semester).
For Experience: Please provide us with a detailed description of your qualifying experience including duties and responsibilities, the name of the employer(s) where you gained this experience, and the dates worked.
The information you provide below must match the Education and Work Experience sections of the application.
04
How many years of experience do you have supporting payroll, scheduling, staffing, personnel, billing, finance, or administrative functions in a public safety or other 24-hour operational environment?
Which of the following functions have you performed as a regular part of your job? (Select all that apply)
How frequently have you independently researched and resolved discrepancies involving payroll, staffing, scheduling, billing, personnel, financial, or operational records?
Which statement(s) best describes your experience using spreadsheets, databases, reporting tools, or automated systems to analyze and report operational, payroll, staffing, scheduling, billing, or financial data? (Select all that apply)
At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website. Read on to find out more about this opportunity.
Marin County Fire Department: Our employees are important assets in the actualization of our mission. They each play a vital role and carry the responsibility to express our department values in their daily work. Click on the “MCFD” link to learn more about our department and the people who make our organization a great place to work: MCFD
Service - Teamwork - Operational Readiness - Professionalism
About The Position
Under the general supervision of the Administrative Services Director, the Accounting Technician’s focus will be providing technical and complex fiscal and clerical support to the Fire Department’s administrative team – Finance and Personnel. Some duties may include:
- Audit, analyze, and process complex payroll transactions involving multiple bargaining unit agreements, special compensation provisions, overtime, callback, standby, acting pay, and other premium pays associated with 24-hour operations.
- Review and reconcile payroll records, timesheets, leave balances, and automated payroll reports to ensure accurate compensation, benefit deductions, and compliance with County policies, labor agreements, and regulatory requirements.
- Research and apply payroll rules and compensation provisions contained in Memoranda of Understanding, personnel rules, payroll procedures, and applicable laws to resolve complex payroll issues and discrepancies.
- Coordinate payroll activities with supervisors, timekeepers, Human Resources, and County payroll staff to ensure timely and accurate payroll processing for employees working variable schedules, shift assignments, on-call rotations, and emergency response deployments.
- Prepare payroll analyses, reconciliations, and management reports; identify trends and processing issues; and recommend procedural improvements to enhance payroll accuracy, efficiency, and internal controls.
There is currently one (1) full-time (37.5 hours per week) regular hire Accounting Technician position within the Fire Department. This is an on-site position, Monday through Friday schedule, reporting to the Fire Department Administration location - 1600 Los Gamos, San Rafael.
The eligible list from this recruitment will also be used to fill future vacancies (regular, fixed term, full-time, part-time, contingent) in other County departments. If you are interested in working in a department other than those mentioned above, please consider applying to this recruitment.
About You
Our Highly Qualified Candidate is a detail-oriented professional with demonstrated experience working with complex payroll, workforce scheduling, staffing, billing, financial, or related business systems in a public-sector, public safety, or similarly regulated environment. Experience interpreting and applying labor agreements, personnel policies, payroll rules, and premium pay provisions is highly desirable. The ideal candidate has experience maintaining accurate records, analyzing and reconciling complex data, identifying and resolving discrepancies, and preparing clear, audit-ready reports.
The successful candidate is organized, dependable, and capable of managing competing priorities while exercising sound judgment in a fast-paced operational environment. Experience supporting 24/7 operations, including variable schedules, shift staffing, on-call assignments, overtime, callback, standby, and other specialty compensation programs is highly desirable. Candidates with experience using workforce scheduling, rostering, payroll, billing, or enterprise financial systems—including Munis or similar large-scale automated systems—are encouraged to apply. Strong analytical skills, attention to detail, customer service orientation, and the ability to learn and apply complex rules, procedures, and system processes are essential.
Qualifications
Knowledge of:
- Principles and practices of accounting and financial record keeping and report preparation.
- Principles and practices of auditing and reconciling a variety of financial and accounting documents and records.
- Computer applications related to the work, including word processing, spreadsheet and data base applications.
- Procedures, terminology and forms related to the functional area(s) to which assigned.
- Standard office practices and procedures, including the operation of standard office equipment.
- Basic budgetary principles and terminology.
- Business arithmetic.
- Perform specialized and complex accounting, financial and/or budgetary support work
- Prepare a variety of complex financial, accounting and statistical reports, journals and ledgers.
- Review, audit and reconcile financial, accounting and budgetary documents and records.
- Enter a variety of information into automated financial, accounting & statistical reporting systems.
- Interpret, understand and explain complex accounting and financial policies, procedures and transactions.
- Conduct accounting, financial and budgetary research.
- Make accurate financial and statistical calculations.
- Organize own work, setting priorities and meeting critical deadlines.
- Provide lead direction to staff on a day-to-day or project basis.
- Establish & maintain effective working relationships with those contacted in the course of the work.
Typically, equivalent to completion of two (2) years of college (60 semester or 90 quarter units) with major course work in accounting, bookkeeping or a field related to the work AND two (2) years of accounting or financial office support experience. Additional experience as outlined above may be substituted for the required education on a year for year basis.
IMPORTANT INFORMATION
If you have questions concerning this position announcement, please contact Linda Kline at linda.kline@marincounty.gov.
All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.
Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.
Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.
PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.
COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage.
Paid Time Off: Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.
Health Plan: Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee 1, employee family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.
Retirement: Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.
IRS 457 Plan: Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.
Retiree Medical: The County provides access to group health plan coverage to eligible retirees.
For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.
- IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.
QUALIFYING EDUCATION/EXPERIENCE: The minimum qualifications for the position are as follows: Typically, equivalent to completion of two (2) years of college (60 semester or 90 quarter units) with major course work in accounting, bookkeeping or a field related to the work AND two (2) years of accounting or financial office support experience. Additional experience as outlined above may be substituted for the required education on a year for year basis. Please select the statement that best describes the related college coursework you have completed:
- Two (2) years of college (60 semester or 90 quarter units) with major coursework in accounting, bookkeeping or a related field.
- One (1) year of college (30 semester or 45 quarter units) with major coursework in accounting, bookkeeping or a related field.
- Less than one (1) year of college with major coursework in accounting, bookkeeping or a related field.
- I do not possess any college education in accounting, bookkeeping or a related field.
Please select the statement that best describes your accounting and/or financial office support work experience:
- Four (4) years or more of related accounting and/or financial office support work experience.
- Three (3) years, but not more than four (4) years, of related accounting and/or financial office support work experience.
- Two (2) years, but not more than three (3) years, of related accounting and/or financial office support work experience.
- One (1) year, but not more than two (2) years, of related accounting and/or financial office support work experience.
- Less than one (1) year of related accounting and/or financial office support work experience.
- I do not possess any related accounting and/or financial office support work experience.
Based on your responses to Questions 1 & 2 above, please describe how you meet the minimum requirements for the position. For Education: Please list your degree (or list relevant coursework if no degree has been obtained) in accounting, bookkeeping, or a relevant field. When listing coursework, please include the title of the course, the number of units, and type of units (quarter or semester).
For Experience: Please provide us with a detailed description of your qualifying experience including duties and responsibilities, the name of the employer(s) where you gained this experience, and the dates worked.
The information you provide below must match the Education and Work Experience sections of the application.
04
How many years of experience do you have supporting payroll, scheduling, staffing, personnel, billing, finance, or administrative functions in a public safety or other 24-hour operational environment?
- 8 or more years
- 5 to less than 8 years
- 3 to less than 5 years
- 1 to less than 3 years
- Less than 1 year
- No experience
Which of the following functions have you performed as a regular part of your job? (Select all that apply)
- Payroll processing or payroll auditing
- Workforce scheduling or rostering administration
- Employee timekeeping administration
- Incident billing or cost recovery billing
- Financial reconciliation or accounting support
- Leave tracking and administration
- Personnel or HR records administration
- None of the above
How frequently have you independently researched and resolved discrepancies involving payroll, staffing, scheduling, billing, personnel, financial, or operational records?
- Daily or as a regular part of my job duties
- Weekly
- Monthly
- Occasionally
- No experience
Which statement(s) best describes your experience using spreadsheets, databases, reporting tools, or automated systems to analyze and report operational, payroll, staffing, scheduling, billing, or financial data? (Select all that apply)
- Basic data entry and formatting
- Use formulas and sort/filter functions
- Use lookup functions, pivot tables, and data analysis tools
- Reconcile large datasets and identify discrepancies
- Develop reports, dashboards, automated tools, or management reports used to support operational or business decisions
- No experience
- Required Question