Business Personal Property Assessor - Administrator

Job Summary

The Commissioner of the Revenue serves as the chief assessing officer for local governments. Responsible for generating revenue for the County and Town of Culpeper by ascertaining all personal property subject to taxation, determining the owner thereof, establishing the fair and equitable value of property in accordance with state and local law, combining the value of property with tax rates adopted annually by County and Town governments, and producing property tax assessment books and tax bill data for dissemination to Treasurers for tax collection purposes. Performs professional, technical and administrative work related to ad valorem taxation, local option taxes and state income tax. Administers tax relief, tax exemption and tax incentive programs mandated by Federal Government, VA Constitution, VA State Code and/or County and Town Code. Responsible for enforcing compliance, collection and receipting of payments, providing extensive customer service and protecting taxpayer confidentiality.

**Depending upon qualifications and experience, position my be under filled as Business Personal Property Assessor or Business Personal Property Assessor-Senior

Job Functions

ESSENTIAL JOB FUNCTIONS
Serve as Customer Service Representative; communicate directly with citizens, business owners, and legal representation; research and respond to routine and highly technical and complex taxpayer inquiries, in person, via phone and in writing

Collection of Tax, over counter, via mail (income, estimated income, food & beverage)

Comprehensive knowledge of the assessment of all classes of personal property

Discover all Tangible Business Personal Property and Machinery & Tools subject to assessment and taxation using all means available such as DMV, DWR, FAA, GIS, Google Earth, DPOR, SCC, UCC reports, Real Estate, Income Tax forms and schedules, Town Business License, Chamber of Commerce, Leasing Companies, County registrations and Returns of Business Personal Property and Machinery & Tools, Newspaper, Facebook and field work/canvassing when necessary

Maintain comprehensive knowledge of historical and current state and local code regarding the assessment of tangible business personal, manufacturing and processing property

Maintain comprehensive knowledge of Tax Commissioner Rulings, Attorney General Opinions, court cases and Supreme Court Rulings with respect to business tangible property assessment and local option tax assessment

Determine the value of Business Personal Property in accordance with state & local code, using a percentage or percentages of original cost

Perform research to develop market analysis to provide for fair & equitable value of business property where no original cost exists, using sales and comparable approach to valuing property

Perform complex mathematical equations; extensive data entry; analyzes documentation; exercises judgement under general supervision

Maintain current and historical assessment database; create and maintain complete, accurate and organized records, paper and electronic, using excel spreadsheets and software programs

Determine eligibility of business owned/leased/used vehicles in accordance with the state Personal Property Tax Relief program

Submit formal requests for original records from vehicle title and registration agencies, in state and out of state

Submit formal requests for Income Tax records from the Department of Taxation

Prepare and disseminate discovery letters to businesses to determine ownership, existence & situs of property subject to taxation

Maintain current mailing addresses using Business Registration, state and local department/agency data, NCOA reports, Town Business License, Chamber membership, SCC, DPOR, other resources available

Work queries in order to maintain accuracy & integrity of assessment data

Perform desk audits to enforce compliance; research, analyze documentation and data; calculate adjustments; prepare exoneration of assessments in excess of proper amount; prepare statutory assessments for businesses who are in non-compliance; document adjustments

Maintain comprehensive knowledge of the exemption of tangible business personal property based on classification or designation as determined by the Code of VA or local County/Town determination

Make determinations on non-formal appeals based on ownership, situs for taxation, condition, use and classification of property

Serve as liaison between the office and other local, state and non-state agencies/assessment departments to research, discover, validate and defend business property assessment and/or to avoid duplicate assessment and taxation

Work in conjunction with the County Economic Development to facilitate participation, eligibility, and the assessment/taxation of property subject to the Investment Incentive and Tech Credit Programs

Train new employees in the assessment of business tangible personal property

Prepare documents and files for electronic and manual input into an automated document imaging and retention system

US Postal Service mail processing

Adhere to strict confidentiality of taxpayer information in accordance with the VA Code Section 58.1-3

Complete new user and annual training mandated by the Department of Taxation in order to maintain use of programs

Attend assessment and taxation training in person and online

NON-ESSENTIAL FUNCTIONS
Perform other related duties as required
Participate in the University of Virginia Weldon Cooper Center for Public Service and the School of Continuing & Professional Studies which includes further job-relates training, classes, conferences, etc.

Qualifications

KNOWLEDGE, SKILLS, ABILITIES & OTHER REQUIREMENTS

Ability to train co-workers
Comprehensive knowledge of Generally Accepted Accounting Principles (GAAP)
Skilled in office administration practices
Skilled in various software including Word, Excel, PowerPoint, Outlook, etc.
Ability to operate various office equipment such as fax, phone, computer, calculator, etc.
Excellent interpersonal skills and ability to work in a team environment
Ability to meet various deadlines
Ability to use independent judgement and work with little direct supervision
Ability to exercise tact and discretion in handling confidential information
Ability to type and perform data entry accurately and with appropriate speed
Ability to research, analyze and assemble documentation and make clear and concise written reports
Ability to exercise considerable tact and courtesy when communicating with municipal, state and federal officials and the general public

MINIMAL QUALIFICATIONS & EXPERIENCE

Any combination of education and experience equivalent to an associate’s degree from an accredited college or university with major coursework in accounting, business administration or related field supplemented by 2 years of previous work experience requiring strong mathematical ability, oral and written communication proficiency, considerable computer assessment software knowledge, and extensive in-person customer service. Minimum one (1) year experience in local/state government property assessment and taxation is preferred.

Working Conditions & Disclaimer

SPECIAL REQUIREMENTS
Must obtain satisfactory results of criminal history background check

WORKING CONDITIONS
Essential functions are regularly performed in an office setting.

PHYSICAL DEMANDS
This position classifies the physical exertion requirements as moderate. Tasks typically involve some combination of stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).

Disclaimer
This above information on this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications as required of employees assigned to this job.
In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

General Sign-off
The employee is expected to adhere to all County policies and to act as a role model in the adherence to the policies.
The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.
Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.

Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.