What are the responsibilities and job description for the Personal Property Assessor - Administrator position at COUNTY OF CULPEPER?
The Commissioner of the Revenue serves as the chief assessing officer for local governments. Responsible for generating revenue for the County and Town of Culpeper by ascertaining all personal property subject to taxation, determining the owner thereof, establishing the fair and equitable value of property in accordance with state and local law, combining the value of property with tax rates adopted annually by County and Town governments, and producing property tax assessment books and tax bill data for dissemination to Treasurers for tax collection purposes. Performs professional, technical and administrative work related to ad valorem taxation, local option taxes and state income tax. Administers tax relief, tax exemption and tax incentive programs mandated by Federal Government, VA Constitution, VA State Code and/or County and Town Code. Responsible for enforcing compliance, collection and receipting of payments, providing extensive customer service and protecting taxpayer confidentiality.
Collection of Tax, over the counter and via mail (Income, Estimated Income, Food & Beverage)
Discover all Personal Property subject to assessment and taxation using all means available such as DMV, DWR, FAA, GIS, Google Earth, SCC, UCC, Real Estate, Income Tax Forms and Schedules, Town Business License, Chamber of Commerce, Leasing Companies, Reporting Forms, Newspapers, Wills and field work when necessary
Maintain comprehensive knowledge of historical and current state and local code regarding the assessment of personal property
Maintain comprehensive knowledge of Tax Commissioner Rulings, Attorney General Opinions, court cases and Supreme Court Rulings with respect to local property assessment, local option tax, relief and exemption programs
Coordinate, review and approve the determination of the value of Personal Property in accordance with state & local code using recognized pricing guides
Assist in the development of assessment methodologies; perform research to develop market analysis in order to provide for fair & equitable value of property where no guide exists, using cost, sales and comparable approach of valuing property
Perform complex mathematical equations; extensive data entry, analyze documentation and exercises judgement with little supervision
Maintain current and historical assessment database, create and maintain complete, accurate and organized records, paper and electronic, using software programs
Administer the state Veterans Personal Property Exemption program by assisting in completing requests for documentation, reviewing documentation, making determinations based on documentation
Administer the State Personal Property Tax Relief program by determining qualification for relief
Administer The Federal Servicemembers Civil Relief Act (SCRA)
Submit formal requests for original records from vehicle title and registration agencies, in state and out of state
Prepare and mail discovery letters to property owners to verify situs of property for taxation
Maintain current mailing addresses using state and local department/agency data, general public reporting, NCOA reports and other resources available
Develop, run and work queries in order to maintain accuracy and integrity of assessment data
Perform desk audits to enforce compliance; research, analyze data and documentation; calculate adjustments; generate supplements and exonerations; and document adjustments
Coordinate, review and approve team audit findings
Coordinate, review, approve and process determinations of non-formal appeals based on ownership, situs for taxation, condition of property, mileage, use and classification of property
Serve as liaison between the office and other local, state and non-state agencies/assessment departments to research, discover, defend, dispute property assessment and/or to avoid duplicate assessment and taxation
Prepare documents and files for electronic and manual input into an automated document imaging and retention system
US Postal Service mail processing
Train new employees in the assessment of personal property and tax relief/exempt programs; serve as mentor and provide progress reports to Chief Deputy for evaluation purposes
Work directly with leasing companies to determine classification, situs and taxable status of leased vehicles
Work directly with Trucking Industry to classify, value, determine apportionment qualification and situs of vehicles using IFTA reports, in-state/out of state DMV’s, field work/canvassing, and applying state code
Coordinate, review, approve and process assessment adjustments, supplements and exonerations, run reports, disseminate reports to Town and County Treasurers, reconcile daily, monthly and yearly reports
Generate the annual property assessment book and monthly supplemental property assessment books; generate tax ticket data, perform file conversions and disseminate files to Town and County Treasurer
Generate the annual Public Service Assessment book for real and tangible property; generate tax ticket data; perform file conversions and disseminate files to Town and County Treasurer
Generate data files and upload to outside vendors for electronic valuation services
Download data files from outside vendors, agencies, departments and upload data into assessment software; perform file conversions for electronic archiving
Maintain complete and accurate accounting of weekly incoming and outgoing vehicle records; make final determination before deleting records
Serve as proof reader for written communication prior to sending
Administer all local tax, relief & exemption programs adopted by the County and Town governments
Provide evidence to outside agencies of possible data entry errors and/or fraud
Serve as Liaison between the office and the Commissioner Association’s Liaisons to DMV & DWR
Coordinate paper record destruction in accordance with the Library of Virginia
Adhere to strict confidentiality of taxpayer information in accordance with the VA Code Section 58.1-3
Complete new user and annual training by the Department of Taxation in order to maintain use of programs
Attend assessment and taxation training in person and online
Non-essential Functions
Perform other related duties as required
Participate in the University of Virginia Weldon Cooper Center for Public Service and the School of Continuing & Professional Studies which includes further job-related training, classes, conferences, etcKNOWLEDGE, SKILLS, ABILITIES & OTHER REQUIREMENTS
Ability to train, mentor, and evaluate staff
Strong accounting principles
Skilled in office administration practices
Knowledge of various software including Word, Excel, PowerPoint, etc.
Ability to operate various office equipment such as fax, phone, computer, etc.
Excellent interpersonal skills and ability to work in a team environment
Ability to meet various deadlines
Ability to use independent judgement and work with little supervision
Ability to exercise tact and discretion in handling confidential information
Ability to type and perform data entry accurately and with appropriate speed
Ability to research, analyze and assemble documentation and make clear and concise written reports
Ability to exercise considerable tact and courtesy when communicating with municipal, state and federal officials and the general public
Minimal Qualifications & Experience
Any combination of education and experience equivalent to an associate’s degree from an accredited college or university with major coursework in accounting, business administration or related field supplemented by 3 years of previous work experience in a supervisory role, requiring strong mathematical ability, oral and written communication proficiency, considerable computer assessment software knowledge, and extensive in-person customer service Minimum one (1) year experience in local/state property assessment and taxation is required.WORKING CONDITIONS
Essential Functions Are Regularly Performed In An Office Setting.
PHYSICAL DEMANDS
This position classifies the physical exertion requirements as moderate. Tasks typically involve some combination of stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).
Disclaimer
This above information on this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications as required of employees assigned to this job.
In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
General Sign-off
The employee is expected to adhere to all County policies and to act as a role model in the adherence to the policies.
The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.
Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
- Depending upon qualifications and experience, position my be under filled as Personal Property Assessor or Personal Property Assessor-SeniorESSENTIAL JOB FUNCTIONS
Collection of Tax, over the counter and via mail (Income, Estimated Income, Food & Beverage)
Discover all Personal Property subject to assessment and taxation using all means available such as DMV, DWR, FAA, GIS, Google Earth, SCC, UCC, Real Estate, Income Tax Forms and Schedules, Town Business License, Chamber of Commerce, Leasing Companies, Reporting Forms, Newspapers, Wills and field work when necessary
Maintain comprehensive knowledge of historical and current state and local code regarding the assessment of personal property
Maintain comprehensive knowledge of Tax Commissioner Rulings, Attorney General Opinions, court cases and Supreme Court Rulings with respect to local property assessment, local option tax, relief and exemption programs
Coordinate, review and approve the determination of the value of Personal Property in accordance with state & local code using recognized pricing guides
Assist in the development of assessment methodologies; perform research to develop market analysis in order to provide for fair & equitable value of property where no guide exists, using cost, sales and comparable approach of valuing property
Perform complex mathematical equations; extensive data entry, analyze documentation and exercises judgement with little supervision
Maintain current and historical assessment database, create and maintain complete, accurate and organized records, paper and electronic, using software programs
Administer the state Veterans Personal Property Exemption program by assisting in completing requests for documentation, reviewing documentation, making determinations based on documentation
Administer the State Personal Property Tax Relief program by determining qualification for relief
Administer The Federal Servicemembers Civil Relief Act (SCRA)
Submit formal requests for original records from vehicle title and registration agencies, in state and out of state
Prepare and mail discovery letters to property owners to verify situs of property for taxation
Maintain current mailing addresses using state and local department/agency data, general public reporting, NCOA reports and other resources available
Develop, run and work queries in order to maintain accuracy and integrity of assessment data
Perform desk audits to enforce compliance; research, analyze data and documentation; calculate adjustments; generate supplements and exonerations; and document adjustments
Coordinate, review and approve team audit findings
Coordinate, review, approve and process determinations of non-formal appeals based on ownership, situs for taxation, condition of property, mileage, use and classification of property
Serve as liaison between the office and other local, state and non-state agencies/assessment departments to research, discover, defend, dispute property assessment and/or to avoid duplicate assessment and taxation
Prepare documents and files for electronic and manual input into an automated document imaging and retention system
US Postal Service mail processing
Train new employees in the assessment of personal property and tax relief/exempt programs; serve as mentor and provide progress reports to Chief Deputy for evaluation purposes
Work directly with leasing companies to determine classification, situs and taxable status of leased vehicles
Work directly with Trucking Industry to classify, value, determine apportionment qualification and situs of vehicles using IFTA reports, in-state/out of state DMV’s, field work/canvassing, and applying state code
Coordinate, review, approve and process assessment adjustments, supplements and exonerations, run reports, disseminate reports to Town and County Treasurers, reconcile daily, monthly and yearly reports
Generate the annual property assessment book and monthly supplemental property assessment books; generate tax ticket data, perform file conversions and disseminate files to Town and County Treasurer
Generate the annual Public Service Assessment book for real and tangible property; generate tax ticket data; perform file conversions and disseminate files to Town and County Treasurer
Generate data files and upload to outside vendors for electronic valuation services
Download data files from outside vendors, agencies, departments and upload data into assessment software; perform file conversions for electronic archiving
Maintain complete and accurate accounting of weekly incoming and outgoing vehicle records; make final determination before deleting records
Serve as proof reader for written communication prior to sending
Administer all local tax, relief & exemption programs adopted by the County and Town governments
Provide evidence to outside agencies of possible data entry errors and/or fraud
Serve as Liaison between the office and the Commissioner Association’s Liaisons to DMV & DWR
Coordinate paper record destruction in accordance with the Library of Virginia
Adhere to strict confidentiality of taxpayer information in accordance with the VA Code Section 58.1-3
Complete new user and annual training by the Department of Taxation in order to maintain use of programs
Attend assessment and taxation training in person and online
Non-essential Functions
Perform other related duties as required
Participate in the University of Virginia Weldon Cooper Center for Public Service and the School of Continuing & Professional Studies which includes further job-related training, classes, conferences, etcKNOWLEDGE, SKILLS, ABILITIES & OTHER REQUIREMENTS
Ability to train, mentor, and evaluate staff
Strong accounting principles
Skilled in office administration practices
Knowledge of various software including Word, Excel, PowerPoint, etc.
Ability to operate various office equipment such as fax, phone, computer, etc.
Excellent interpersonal skills and ability to work in a team environment
Ability to meet various deadlines
Ability to use independent judgement and work with little supervision
Ability to exercise tact and discretion in handling confidential information
Ability to type and perform data entry accurately and with appropriate speed
Ability to research, analyze and assemble documentation and make clear and concise written reports
Ability to exercise considerable tact and courtesy when communicating with municipal, state and federal officials and the general public
Minimal Qualifications & Experience
Any combination of education and experience equivalent to an associate’s degree from an accredited college or university with major coursework in accounting, business administration or related field supplemented by 3 years of previous work experience in a supervisory role, requiring strong mathematical ability, oral and written communication proficiency, considerable computer assessment software knowledge, and extensive in-person customer service Minimum one (1) year experience in local/state property assessment and taxation is required.WORKING CONDITIONS
Essential Functions Are Regularly Performed In An Office Setting.
PHYSICAL DEMANDS
This position classifies the physical exertion requirements as moderate. Tasks typically involve some combination of stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).
Disclaimer
This above information on this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications as required of employees assigned to this job.
In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
General Sign-off
The employee is expected to adhere to all County policies and to act as a role model in the adherence to the policies.
The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.
Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
