Administrative Assistant - 6

COUNTY OF BUCKS

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• JOB TITLE:** Administrative Assistant **JOB CODE:** 310
• DEPARTMENT:** General Services **UNION:** 00
• FLSA STATUS:** Non-Exempt **GRADE:** 00
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• POSITION SUMMARY**:
  
  

Assist General Services Division office in an operational support role through logistics, coordination of workflow and services for all County Facilities including scheduling, work orders, appointments, answering phones, reports, payroll, accounts payable, and other administrative and clerical tasks.

• ESSENTIAL FUNCTIONS AND RESPONSIBILITIES**:
• Composes letters, reports, spreadsheets, and routine business correspondence as assigned or necessary for the completion of a project.
• Schedules appointments.
• Read and route incoming mail; Maintains files, correspondence and other records both paper and digital scans.
• Answers phones and gives information to callers or routes calls to appropriate destinations.
• Prioritizes work by using sound judgment.
• Coordinated work schedules of staff as well as workflow and services for various County facilities.
• Works independently and collaboratively with office and field staff providing support for projects and operations.
• Processes accounts payables, contract/invoice tracking, procurement of goods and services, and performs journal entries/chargebacks between County departments.
• Other duties may be assigned.
  
  

Qualifications Required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent.
• Ability to multi-task in a busy office environment.
• Organized, accurate, and able to carry out directions to achieve the end goal.
• Proficient in Microsoft Office 365 Software (Outlook, Excel, Word, PowerPoint) with a keyboard skill of 40 wpm.