Project Administrator, Community Development

COUNTY OF BUCKS

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• JOB TITLE:** Project Administrator, Community Development **JOB CODE:** 0075
• DEPARTMENT:** Housing & Community Development **FLSA STATUS:** Exempt **UNION:** **GRADE:** 00
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• POSITION SUMMARY**:
  
  

The ProjectAdministrator for Community Development will manage the entire lifecycle of projects focusedon housing, public facilities, infrastructure improvements, economic development, and public services. Focus is on Community Development Block Grant (CDBG) program and Home Investment Partnership Program (HOME) funding, though not limited to these two programs.

• ESSENTIAL FUNCTIONS AND RESPONSIBILITIES**:
• Financial & ContractManagement
• Draft and processcontracts for variousprojects and fundingsources (e.g., CDBG, HOME, PHARE,etc.).
• Manage the financialaspects of projects, including funding, budgets,forecasts, accounting reports,and requests for payments.
• Track sub-recipient expenditures to ensure efficient funding use and maintain up-to-date financial records and projections.
• Ensure cost reasonableness and documentation in line with HUD standards.
• Generate and submitrequired reports to HUD in accordance with federal guidelines.
• Assist with procurement processes, including bid solicitation ensuringall federal and local regulations are followed.
• Collaborate with internaland external stakeholders to ensure coordinated submission of reports, permits, and clearances related to contract activity.
• Planning & Strategy
• Assist in evaluating funding priorities based on community needs and eligibility criteria.
• Support tracking projectprogress toward programgoals and objectives.
• Assist with projectplanning timelines and construction schedules for infrastructure, rehabilitation, or public facility improvements.
• Support the development of procurement and implementation schedules that are realistic, compliant, and trackable allowing for early identification of compliance issues.
• Coordinate internally to ensure alignmentwith broader department goals.
• Communication& Collaboration
• Serve as a reliable point of contactfor project fundingpartners and consultants.
• Create and deliverinformational materials including tutorials, webinars, guidelines, and presentations for community partners.
• Work cross-departmentally to ensure efficientimplementation of projectsand share information clearly and effectively.
• Participate in team meetings, compliance training and workshops, as needed.
  
  

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• Application & ProposalEvaluation
• Manage the application process for designated funding sources with a focus on CDBG (Community Development Block Grant).
• Prepare applications and train the community on eligible uses of funding.
• Assist in scoring,ranking, and makingaward recommendations based on established criteria.
• Track application outcomesand prepare summaries for internal use.
• Oversight & Compliance
• Develop and maintain programmanuals for fundingsources, detailing regulations and County procedures.
• Monitor projectsto ensure programmanuals and requiredregulations are adheredto by sub-recipients, including conducting inspections of project sites, properties, and data entry and quality.
• Track construction milestones and perform site visits to verify compliance and project completion.
• Maintain technical competency in HUD, Commonwealth of PA, and other programguidelines, project financing, County financial practices, nd federal, state, and local legal requirements.
• Prepare projectreviews (e.g., historical, environmental), including gathering and assembling information and administrative duties.
• Monitor compliance with Davis-Bacon, Prevailing Wage, and Section3 and other programmatic requirements across applicable projects.
• Additional tasks as may be assigned
  
  

Qualifications Required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any combination of experience and training which affords the applicant an opportunity to gain the above listedknowledge, skill and ability.

• **Required**: Bachelor's Degree in BusinessAdministration, Public Administration, Construction Management, Planning, related field OR equivalent experience.
• **Preferred**: MastersDegree in relatedfield. 2 years'experience in Grant Management.
• **A Plus**:Experience managing Housing& Urban Development (HUD) and PA Department of Community and Economic Development (DCED) projects. Construction or procurement background.
• Must possess and maintain a valid driver'slicense and have use of a personalvehicle.
• Typing skills at 35 wpm.