Project Administrator, Community Development

Job Overview

Join a dynamic team at the County of Bucks, committed to investing in vital community development projects (playground & park improvements, accessibility improvements, public services (including homeless services) home repair, housing rehabilitation, economic development, etc.) through the management and implementation of federal and state grant programs, with a focus on the Community Development Block Grant (CDBG) Program. Exceptional benefits include:

· Secure Retirement with a Defined Benefit Pension Plan, offering a monthly pension based on salary and years of service.

· Competitive PTO and Sick time in addition to 15 Paid Holidays to help you maintain a healthy work-life balance.

· Affordable Health Insurance with minimal employee contribution, ranging from just 0.75% to 1.75% of salary.

· Comprehensive Healthcare Coverage including Dental, Vision, Prescription, and Disability Insurance, all provided at no cost to you.

· Hybrid work opportunities, with a schedule combining both remote and in-office work.

Take the next step in your career while making a difference in your community and benefiting from an outstanding benefits package. Explore the responsibilities and qualifications below and see if this opportunity is the right fit for you.

Responsibilities

Planning & Strategy

·      Identify and assess community needs related to public facilities (parks, public buildings, infrastructure), housing, economic development, blight and homeless services.

·       Facilitate the application process for funding including preparing applications and providing training on eligible uses.

·       Evaluate community proposals and applications for funding, assessing their relevance to County strategic plans, feasibility, compliance, and community impact.

·      Assist in writing grant proposals and reports for funding to support projects overseen by the Department. This includes work on the annual County Action Plan submitted to HUD (Housing & Urban Development).

·      Coordinate with other departments and partner within the department to ensure housing and homeless service programs are efficiently implemented.

Financial & Contract Management

·      Establish project eligibility under the CDBG program and manage all required reporting to HUD on achievement of program objectives.

·      Creation and processing of contracts for review and approval by the County Commissioners. Oversight of contract from inception to close out ensuring compliance and performance. Build knowledge of various federal cross-cutting requirements to ensure regulatory compliance in contract implementation.

·      Manage project-level finances, including budget oversight, maintenance of updated financial records, and ensuring accuracy of invoicing and payment processing.

Oversight & Compliance

·      Serve as SME (subject matter expert) on relevant cross-cutting federal requirements for project implementation, including Davis-Bacon wage compliance, Section 3 requirements, lead hazard safety, procurement (including bid document review), and Part 58 Environmental Reviews (training provided in these areas as needed).

·      Develop and maintain program manuals for funding sources, detailing regulations and County procedures.

·      Monitor projects to ensure effective program management and adherence by sub-recipients to required regulations , including conducting inspections of project sites, tracking construction milestones, and ensuring required data entry and quality.

·      Prepare project reviews (e.g., historic, environmental, subsidy layering, underwriting), including gathering and assembling information, site visits, and administrative duties.

Leadership & Communication

·      Ability to manage multiple projects simultaneously while maintaining strong organizational skills.

·      Serve as the point of contact for subrecipients and consultants contracted with the County, providing guidance, technical assistance, and assistance with problem solving to ensure smooth project implementation in a timely manner.

·      Interpret and share relevant information with community partners through tutorials, webinars, and published guidelines.

Other Duties

Perform other tasks as may be assigned.

May be required to become a Notary.

Qualifications:

·      Bachelor’s Degree in Business Administration, Public Administration, Public Policy, Planning, Construction Management, related field or equivalent experience.

·      Master’s Degree is preferred. Two years’ experience in related or similar work is a plus. Experience working with HUD, PA Department of Community and Economic Development (DCED) or other federal funding sources a plus.

·      Experience with 2 CFR 200, Federal Acquisition Regulation (FAR), procurement, and construction project management a plus.

·      Typing skills at 35 wpm.

·      Possess excellent writing, computer, and analytical skills. Must be proficient in Microsoft Office Word, Excel, and Outlook, PowerPoint. Working knowledge of Database software, and Adobe Acrobat Professional a plus.

·      ·Ability to understand complex federal regulations and translate them into written and oral communication for others; possess excellent writing, analytical skills, systems thinking, problem-solving skills, negotiation skills, speaking, and computer skills.

·      Must possess and maintain a valid driver’s license and have use of a personal vehicle.

Job Type: Full-time

Pay: Based on Experience

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift