Secretary III - Sheriff's Office

JOB REQUIREMENTS: Performs difficult and responsible secretarial duties

for a department head and/or his/her immediate subordinate staff calling

for individual judgment, initiative, and applying specialized knowledge

in performing duties regarding established procedures, laws and

regulations; does related work as required. Essential Duties Applies the

specialized knowledge of the department in which employed. Refers

telephone calls and answers various inquiries personally, providing

information on departmental services and functions. Independently

prepares correspondence for department head. Types comprehensive

material from rough draft copy or from dictating equipment. Maintains

the court calendar, including the entry of court dates and cancellations

for assigned officers. Performs follow-up activities such as checking

and reviewing a variety of data and reports. Maintains the

confidentiality of the departmental practices, as applicable. Assists

unit members with investigative phone follow-up for criminal

investigations. Sorts, distributes, and sends the mail for the

department. Maintains office records and investigative files. Maintains

inventory of office supplies and places orders as necessary. Enters and

maintains information into Wisconsin Department of Justice ACISS case

management database. Conducts criminal histories through Transactional

Information Management Enforcement (T.I.M.E.) system. Maintains T.I.M.E.

certification. Assists unit Director in compiling various reports,

presentations and statistics required for budget, grant or performance

reporting. Uses computerized analytical tools to create charts,

timelines and link diagrams for the purpose of demonstrating analytical

findings, including target relationships, time sequence of events, and

criminal hierarchies. NON-ESSENTIAL DUTIES: Posts information. Copying,

scanning, and faxing of reports. Performs related functions as assigned.

Brown County is an E-Verify employer. Click the links below for more

information.

https://www.browncountywi.gov/i/f/files/Human-Resources/E-Verify Participation Poster(1).pdf

(Download PDF reader)

https://www.browncountywi.gov/i/f/files/Human-Resources/IER Right to Work Poster.pdf

(Download PDF reader) \*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS:

Knowledge of modern office and secretarial practices and procedures.

Knowledge of business English, spelling and vocabulary. Knowledge of

simple bookkeeping practices. Knowledge of and ability to utilize a

computer, search the internet, and utilize the required software;

especially Microsoft Office Word, Excel, Power Point, and Outlook, and

ACISS Case Management System. Ability to follow fairly complex oral and

written instructions. Ability to learn and apply the specialized

knowledge and skills of the department in which employed. Ability to

communicate effectively both orally and in writing. Ability to operate

standard office equipment. Ability to type at a minimum of 60 net wpm.

Ability to maintain confidential office records and prepare accurate and

timely reports. Ability to accept responsibility and to exercise

independent judgment. Ability to prepare effective correspondence on

routine matters and to perform routine office management details

independently. Ability to complete tasks on time despite numerous

interruptions. Ability to establish and maintain effective working

relationships with staff and the public, and to deal with public

relations problems and answer inquiries courteously and tactfully.

Ability to train and instruct other employees. Ability to meet strict

timelines. Ability to work the required hours of the position which may

require some flexibility. \*\*\*\*\* APPLICATION INSTRUCTIONS: Apply

Online: https://www.governmentjobs.com/careers/browncounty