What are the responsibilities and job description for the Administrative Secretary-Highway position at COUNTY OF BROWN?
JOB REQUIREMENTS: Under general supervision, performs a full range of
varied administrative and accounting duties which require different
levels of complexity and confidential responsibility with knowledge of
the Highway departmental policies, procedures, and activities. This role
requires accuracy, attention to detail, and the ability to work
independently while supporting department operations. The position also
involves communication with internal staff and the general public in a
professional manner. Essential Duties Acquire specialized knowledge of
Highway Department operations and procedures. Performs administrative
duties including but not limited to, answering phones, directing callers
to the proper individuals, and providing general and specialized
information when needed. Sort and distribute daily mail and greet
customers at the door to direct them to the proper individuals. Maintain
department postage machine; adding postage, running a monthly use
report, and ordering postage supplies. Take payments and prepare
deposits for delivery to Treasurer, including posting payments in CHEMS.
Some basic exposure to accounting duties such as billing, and inventory.
Order and maintain inventory of department office supplies in a
responsible manner. Manage highway conference room calendars for
meetings/bookings with a computerized project management system.
Coordinates and schedules meetings and conferences for staff pertaining
to highway training. Including coordinating training materials and
supplies for planned events at the Highway Department. Track and gather
all documentation for state and county vehicle accidents for billing.
Maintain highway departmental policy/procedural handbooks and forms,
updating when changes occur. Assist with managing the department\'s
annual Bid and proposal process for the department. Includes managing
Bid/proposal Website Maintain departmental electronic and manual filing
systems and reproduce necessary documents as needed. Includes
organization of departmental computer drives/files for clear
accessibility. Manage department work order log and filed number to
requestor. Maintain and update the department website, ensuring posted
documents are ADA compliant. Assist with internal communication boards,
public road closure calendar, and manage documentation such as the
WisDOT Dead Deer Contract. Provide administrative support to
departmental managers with varied clerical duties as needed under the
direction of the Business Manager. Follow oral and written instructions
accurately and efficiently. Physical Demands Ability to lift up to 20
pounds occasionally and up to 10 pounds frequently. Intermittent
sitting, standing, and walking throughout the workday. Use of hands and
feet for repetitive grasping, fine manipulation, and operating office
controls and equipment. Occasional bending, twisting, squatting, and
reaching. Verbal communication required for relaying information
clearly. Auditory and visual acuity are required to distinguish people,
objects, and sounds in various work settings. Brown County is an
E-Verify employer. Click the links below for more information.
https://www.browncountywi.gov/i/f/files/Human-Resources/E-Verify Participation Poster(1).pdf
(Download PDF reader)
https://www.browncountywi.gov/i/f/files/Human-Resources/IER Right to Work Poster.pdf
(Download PDF reader) \*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS:
Working knowledge of general office procedures and clerical practices.
Strong computer literacy, including proficiency Adobe, complex
accounting software, and Microsoft packages such as Word, Excel, and
Projects. Knowledge of making documents accessible (ADA Compliant).
Accurate keyboarding skills (minimum 80 net keystrokes per minute
preferred). Strong Filing system skills to create, manage, and maintain
computerized filing system. Ability to understand and execute both
routine and moderately complex ritten and verbal instructions.
Knowledge of basic accounting with some exposure to accounting a plus.
Strong organizational skills and the ability to prioritize and manage
multiple tasks. Independent judgment, attention to detail, and a high
level of accountability. Ability to communicate clearly and effectively,
both verbally and in writing. Strong interpersonal skills and the
ability to work cooperatively with other staff, departments, and the
public. Must be able to work the hours required by the position.
\*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:
https://www.governmentjobs.com/careers/browncounty
varied administrative and accounting duties which require different
levels of complexity and confidential responsibility with knowledge of
the Highway departmental policies, procedures, and activities. This role
requires accuracy, attention to detail, and the ability to work
independently while supporting department operations. The position also
involves communication with internal staff and the general public in a
professional manner. Essential Duties Acquire specialized knowledge of
Highway Department operations and procedures. Performs administrative
duties including but not limited to, answering phones, directing callers
to the proper individuals, and providing general and specialized
information when needed. Sort and distribute daily mail and greet
customers at the door to direct them to the proper individuals. Maintain
department postage machine; adding postage, running a monthly use
report, and ordering postage supplies. Take payments and prepare
deposits for delivery to Treasurer, including posting payments in CHEMS.
Some basic exposure to accounting duties such as billing, and inventory.
Order and maintain inventory of department office supplies in a
responsible manner. Manage highway conference room calendars for
meetings/bookings with a computerized project management system.
Coordinates and schedules meetings and conferences for staff pertaining
to highway training. Including coordinating training materials and
supplies for planned events at the Highway Department. Track and gather
all documentation for state and county vehicle accidents for billing.
Maintain highway departmental policy/procedural handbooks and forms,
updating when changes occur. Assist with managing the department\'s
annual Bid and proposal process for the department. Includes managing
Bid/proposal Website Maintain departmental electronic and manual filing
systems and reproduce necessary documents as needed. Includes
organization of departmental computer drives/files for clear
accessibility. Manage department work order log and filed number to
requestor. Maintain and update the department website, ensuring posted
documents are ADA compliant. Assist with internal communication boards,
public road closure calendar, and manage documentation such as the
WisDOT Dead Deer Contract. Provide administrative support to
departmental managers with varied clerical duties as needed under the
direction of the Business Manager. Follow oral and written instructions
accurately and efficiently. Physical Demands Ability to lift up to 20
pounds occasionally and up to 10 pounds frequently. Intermittent
sitting, standing, and walking throughout the workday. Use of hands and
feet for repetitive grasping, fine manipulation, and operating office
controls and equipment. Occasional bending, twisting, squatting, and
reaching. Verbal communication required for relaying information
clearly. Auditory and visual acuity are required to distinguish people,
objects, and sounds in various work settings. Brown County is an
E-Verify employer. Click the links below for more information.
https://www.browncountywi.gov/i/f/files/Human-Resources/E-Verify Participation Poster(1).pdf
(Download PDF reader)
https://www.browncountywi.gov/i/f/files/Human-Resources/IER Right to Work Poster.pdf
(Download PDF reader) \*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS:
Working knowledge of general office procedures and clerical practices.
Strong computer literacy, including proficiency Adobe, complex
accounting software, and Microsoft packages such as Word, Excel, and
Projects. Knowledge of making documents accessible (ADA Compliant).
Accurate keyboarding skills (minimum 80 net keystrokes per minute
preferred). Strong Filing system skills to create, manage, and maintain
computerized filing system. Ability to understand and execute both
routine and moderately complex ritten and verbal instructions.
Knowledge of basic accounting with some exposure to accounting a plus.
Strong organizational skills and the ability to prioritize and manage
multiple tasks. Independent judgment, attention to detail, and a high
level of accountability. Ability to communicate clearly and effectively,
both verbally and in writing. Strong interpersonal skills and the
ability to work cooperatively with other staff, departments, and the
public. Must be able to work the hours required by the position.
\*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:
https://www.governmentjobs.com/careers/browncounty