What are the responsibilities and job description for the Accounts Payable Specialist position at Council on Aging?
Accounts Payable Specialist
The organization is seeking a highly qualified Accounts Payable Specialist to support the daily operations of the finance and fiduciary teams. The successful candidate will demonstrate the ability to perform effectively in a fast-paced, high-volume environment and will possess strong analytical, organizational, and problem-solving skills. This role requires exceptional attention to detail, sound judgment, advanced computer proficiency, and the ability to manage multiple priorities while collaborating with departments and business entities.
This is an in-office position scheduled for 37.5 hours per week. The position offers two weeks of starting vacation and 13 paid holidays.
Responsibilities
- Receive and distribute incoming invoices and related documents for approval
- Perform full-cycle accounts payable transactions to ensure accurate and timely payment processing
- Receive, allocate, and enter high-volume invoices across multiple facilities
- Obtain appropriate verification and approvals for invoices before posting
- Prepare and process invoices in MIP and Exact software accurately and on time
- Prepare and process weekly vendor payments
- Review and verify vendor statements as needed
- Establish new vendors in accordance with company policies
- Manage W-9 documentation and 1099 reporting
- Manage and reconcile multiple credit card accounts
- File, organize, and maintain physical and electronic records to ensure accuracy and ease of retrieval
- Participate in month-end close activities, including preparation of journal entries and reconciliation of accounts
- Perform routine clerical accounting duties within a fast-paced finance department while adhering to established standards
- Assist with year-end audit requests
Work Environment
This position operates primarily in a professional office environment and requires extensive computer use. Workload demands may fluctuate throughout the month, quarter, and year, particularly during month-end closing, year-end reporting, audit periods, tax reporting deadlines, and periods of increased business activity. The successful candidate must be able to effectively manage competing priorities, maintain accuracy under pressure, and adapt to changing business needs.
- Strong understanding of accounts payable processes and basic accounting principles
- Demonstrated organizational skills and strong attention to detail
- Exercise discretion when handling sensitive information and financial data
- Familiarity with paperless accounting environments
- Proficiency with standard business applications, particularly Microsoft Excel and Google Workspace
- Must have a valid driver’s license
- Must pass a criminal background check and pre-placement physical
- Associate degree in Accounting, Finance, Business Administration, or a related field
- Three to four years of clerical accounting experience
Physical Requirements
- Ability to sit for extended periods while working at a computer workstation
- Frequent use of hands and fingers for keyboarding, data entry, and operation of office equipment
- Ability to occasionally bend, reach, squat, and lift 40 pounds
- Specific vision abilities include close vision, depth perception, and the ability to adjust focus
- Ability to maintain regular and reliable attendance
- Ability to perform the essential functions of the position with or without reasonable accommodation
Benefits
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
- Paid time off
Pay Range
$27–$32 per hour, commensurate with experience.
- Actual compensation may vary within the stated range based on factors including education, training, experience, professional achievement, business need, and location.
Who We Are
Council on Aging Services for Seniors is a private 501 (c)(3) non-profit organization which has been providing services for Sonoma County citizens over the age of 60 since 1966. The area’s beautiful surroundings, safe atmosphere, and senior housing have attracted over 137,000 older adults to this community. In fact, Santa Rosa is ranked 6th in the nation for cities having the highest population over 85 years of age.
While some elders may never require one of our service programs, many of these 137,000 seniors will come to rely on our help at some point in their lives. More Americans are living much longer than ever before, and as the” Baby Boomers” retire, the need for our services will be greater than ever.
Council on Aging provides information and services only for seniors age 60 in Sonoma County, California.
Our Mission
To enhance the quality of life for our aging community by providing services that promote well-being and maintain independence.
Our Core Values
We are driven by compassion and commitment to service.
We commit to excellence in everything we do.
We demand integrity…at all times…everywhere.
We anticipate, create, and innovate.
We work as a team with respect, trust, and humor.
Our Agency Values Diversity
Whatever your ethnicity, religion, country of origin, language, abilities, sexual orientation, or gender; you are welcome here.
Salary : $27 - $32