What are the responsibilities and job description for the Accounts Payable Specialist position at Foley Family Wines Inc?
The History of Foley Family Wines & Spirits
In spring of 1996, Bill & Carol Foley purchased 1,000 acres of lush and fertile earth within the then relatively unknown Sta. Rita Hills region of Santa Barbara County. Their plan – produce hand-crafted Chardonnay and Pinot Noir that reflected the best of California’s Central Coast. Named for their two daughters – Lindsey & Courtney – Lincourt Vineyards was born, and with it, the beginning of Foley Family Wines & Spirits.
In the 25 years since, Foley Family Wines & Spirits has grown into one of the world’s largest producers of fine wine, adding some of the industry’s most valuable wineries, located in the most recognized winemaking regions, including Napa, Sonoma, the Pacific Northwest, and New Zealand. Today, the Foley Family Wines & Spirits portfolio boasts a number of the most-celebrated names in wine, including Chalk Hill Estate, Chalone, Ferrari-Carano, and Sebastiani.
** This is a hybrid role. Tues - Thursday onsite M & F remote optional. **
Job Summary
The Accounts Payable Specialist is responsible for managing high volume invoice processing while ensuring accuracy, timely payments, and exceptional customer service to vendors and internal business partners. This role supports intercompany transactions, vendor maintenance, email management, and issue resolution while maintaining strong working relationships across departments.
The ideal candidate is detail oriented, organized, adaptable, and capable of balancing operational efficiency with a high level of professionalism and responsiveness.
Essential Duties and Responsibilities
Invoice Processing & Payment Management
- Process high volume invoices accurately and within established deadlines
- Review invoices for proper approvals, coding, and supporting documentation
- Manage intercompany invoice processing and reconciliation activities
- Research and resolve invoice discrepancies and payment issues
- Ensure compliance with company policies and accounting procedures
- Build and maintain positive relationships with vendors and internal stakeholders
- Provide professional, timely, and solution-oriented communication via email and phone
- Deliver a high level of customer service while balancing operational demands
- Collaborate with internal departments to resolve purchasing and payment discrepancies
- Support process improvement initiatives and departmental goals
- Adapt to changing priorities and assist team members when needed
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong problem solving and analytical abilities
- Excellent written and verbal communication skills
- Customer service focused with strong relationship building abilities
- Ability to work independently and collaboratively within a team
- Proficient in Microsoft Office, particularly Excel and Outlook
- Experience with ERP/accounting systems preferred
- 1-3 years of Accounts Payable or related accounting experience preferred
- Experience with high volume invoice processing required
Company Core Values:
Teamwork – Be a Spirited Partner
Commitment – Crush Every Day
Quality – Good vs. Grape: It’s All in The Details
Integrity – It Takes a Community
Safety – Tend the Vines
Entrepreneurship – Love the Wine You’re With
Fun! - Smile! You Have Purple Teeth!
Salary : $29 - $31