What are the responsibilities and job description for the Payroll Specialist position at Corporate Services Management America?
Position Title: Payroll Specialist
Reports to (Position Title): Controller
Location: Atlanta, GA
Position Summary
The Payroll Specialist is responsible for the accurate and timely processing of payroll for CSM America’s e workforce, ensuring compliance with federal, state, and local labor laws, union requirements, and company policies. This role plays a key part in maintaining data integrity within the HRIS and payroll systems, managing payroll reconciliations, resolving discrepancies, and supporting employees and managers with payroll-related inquiries. The Payroll Specialist works closely with HR and Finance to ensure payroll accuracy, compliance, and confidentiality across all job sites and contracts.
Duties & Responsibilities
Process weekly payroll for all hourly and salaried employees across multiple job sites using ADP Workforce Now.
Review and verify timecards, schedules, and job cost allocations for accuracy prior to payroll submission.
Ensure accurate calculation of wages, overtime, shift differentials, bonuses, and other special pay.
Review payroll reports for discrepancies; identify and resolve errors before final approval.
Process and maintain employee deductions, garnishments, union dues, benefits, and tax withholdings.
Reconcile payroll prior to transmission and validate all changes to employee records.
Maintain accurate payroll records and support the Controller with payroll journal entries and monthly reconciliations.
Assist in quarterly and year-end payroll processes, including W-2 and 1099 reporting.
Ensure compliance with all federal, state, and local payroll, wage, and hour laws.
Partner with HR on new hire setup, terminations, and pay changes to ensure data integrity between HRIS and payroll systems.
Respond to employee inquiries related to pay, time, and deductions in a timely and professional manner.
Coordinate with Finance and HR on audits, benefit reconciliations, and payroll funding.
Maintain confidentiality of all employee and company payroll data.
Perform additional duties as assigned by management.
Qualifications
Education:
Associate or Bachelor’s degree in Accounting, Business Administration, or related field preferred.
Equivalent combination of education and payroll experience will be considered.
Experience:
3–5 years of hands-on payroll experience in a multi-state environment.
Experience with ADP Workforce Now required.
Familiarity with union payroll processing and airport or facilities contracts preferred.
Strong understanding of FLSA, wage and hour laws, and payroll tax regulations.
Skills:
High attention to detail and accuracy in numerical data entry.
Excellent organizational, time management, and problem-solving skills.
Ability to work under tight deadlines and handle sensitive information with professionalism.
Strong interpersonal and communication skills for employee and management interaction.
Proficient in Microsoft Excel and payroll reporting tools.
Demonstrated ability to maintain confidentiality and data integrity.
Physical Demands/Work Environment
Work is primarily performed in an office environment.
Prolonged periods of sitting and computer use.
Occasional walking, standing, and lifting up to 20 pounds.
May occasionally interact with field management teams at job sites.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Employee Signature: ____________________________ Date: _______________
This job description outlines the essential duties and expectations of the Payroll Specialist position at CSM America. It is not intended as an exhaustive list of all functions or an employment contract. All employees may be required to perform other related duties as assigned to meet business needs.