Administrative Assistant

Administrative Assistant

Salary: $50,000- $55,000

Location: Itasca, IL

We are a nationally recognized luxury hospitality design and branding firm specializing in hotels, rooftop venues, restaurants, and private member spaces across the country. Our team brings together architectural design, custom fabrication, lighting, and sensory storytelling to create spaces that are both elevated and unforgettable.

We are currently seeking an Administrative Assistant to join our growing team. In this role, you’ll provide critical administrative support behind the scenes, working heavily within internal systems to enter and process project information, manage orders, update databases, and maintain accurate documentation.

We offer competitive pay and a comprehensive benefits package that includes medical, dental, vision, life insurance, and a 401(k) with company match.

Responsibilities:

• Maintain accurate digital and physical records, update databases, and organize company and project documentation.
• Manage incoming phone calls, emails, and correspondence, directing inquiries from clients, vendors, and team members to the appropriate contacts.
• Prepare, format, and proofread business documents, reports, presentations, and other materials to ensure accuracy and professionalism.
• Coordinate meetings and appointments by managing calendars, scheduling attendees, and preparing necessary materials.
• Assist with vendor coordination by maintaining contact information, organizing invoices and receipts, and following up on outstanding requests.
• Support client meetings and company events by coordinating schedules, preparing materials, tracking RSVPs, and assisting with logistics.
• Monitor office supplies and equipment, coordinate replenishment, and help maintain an organized and efficient office environment.
• Provide administrative support for daily operations and special projects, tracking assignments, and assisting leadership and team members with priorities.

Qualifications:

• 3–5 years of general corporate office or administrative experience.
• Ability to manage a high volume of routine tasks with accuracy, efficiency, and attention to detail.
• Comfortable working in a structured, process-driven environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with digital document management systems and scanning equipment

Corporate Resources, on behalf of our client located in Itasca, IL, is hiring a full-time, permanent Administrative Assistant.