Development Coordinator

Job Summary:

Our client is looking for a Development Coordinator to support new store development and ongoing project operations. This role reports to the Vice President of Development and is responsible for sourcing and coordinating materials, equipment, and services to fulfill purchasing requests from the Development team, ensuring timely, cost-effective execution from order placement through completion. In addition, this role supports project planning, vendor follow-up, status tracking, and administrative execution for store buildouts and other brand development initiatives. The Development Coordinator ensures fluid behind-the-scenes coordination so that details are thoughtfully managed to support timely openings and brand-consistent standards.

Duties and Responsibilities:

Procurement & Cost Control

• Process and track purchase requests for materials, equipment, and services.
• Maintain vendor relationships and source competitive bids across markets.
• Compare pricing, delivery timelines, and warranties to select optimal vendors.
• Create and maintain cost comparison charts to support informed purchasing decisions.
• Ensure timely and accurate purchase orders, invoices, and payment records.

Project & Order Tracking

• Monitor orders from placement through delivery and ensure on-time fulfillment.
• Verify shipments against purchase orders and reconcile discrepancies.
• Track and log all invoices, purchases, and transfers using internal systems and Excel.

City & Utility Coordination

• Set up utilities and manage permit applications/payments for active projects.
• Build relationships with local zoning and planning departments to support approvals.

Cross-Functional Collaboration

• Partner with project teams to support timelines, vendor communication, and scheduling.
• Notify appropriate departments of order status and delivery updates.

Knowledge/Skills/Abilities:

• Communicates effectively across verbal, written, and interpersonal channels to convey information clearly, collaborate with others, and support team alignment
• Organized and detail-focused with task and time management, analyzing data, and in meeting deadlines
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general computer applications
• Ability to read and translate construction drawings into actionable project plans

Qualifications:

• High school diploma or equivalent required
• Bachelor’s degree or equivalent experience preferred
• Minimum of 1 year in a purchasing or coordinator role required

Physical Requirements:

• Prolonged periods of standing may be required
• Ability to work in varied environmental conditions, including exposure to hot and cold temperatures

Additional Information

• Our client offers competitive salaries, bonuses, medical/dental/vision insurance, prescription drug coverage, 401(k) plan (after 12 months of employment), sick pay, PTO and holiday pay, profit sharing plan (after 90 days of employment), annual food & beverage allowance (prorated for hire date), and company discounts of 30%.

A job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

All candidate information will be kept confidential according to EEO guidelines.