Office Administrative Assistant

Administrative Assistant (In-Office – Binghamton, NY)

$19.00–$22.50/hour | Full-Time | Monday–Friday | No weekends or holidays

Location: This is a fully in-office position located at our Binghamton, NY headquarters.

About Us

Corporate Care Management (CCM) is a dynamic and growing case management and utilization review company working with TPAs, brokers, and self-funded employers to provide white-glove clinical support and claims management. We help patients navigate complex medical needs, collaborate with healthcare providers, and ensure our clients receive the best possible outcomes every single time.

We are looking for a proactive, organized, and people-centered Administrative Assistant to join our operations team in Binghamton. This role is essential to keeping the office running smoothly, supporting our clinical and leadership teams, and ensuring a professional, welcoming experience for all staff and visitors.

What You’ll Do

• Greet and assist visitors, clients, and staff with professionalism and warmth
• Answer incoming phone calls and emails; direct inquiries appropriately
• Maintain and organize both digital and physical files
• Schedule meetings, manage shared calendars, and assist with travel coordination
• Track and order office supplies to ensure everything is stocked and running smoothly
• Perform data entry and assist with internal reports and administrative documents
• Support various departments (including HR, Clinical, and Operations) with clerical needs
• Maintain a clean, organized, and welcoming office environment
• Ensure confidentiality of sensitive information, including HIPAA-protected data

What We’re Looking For

• High school diploma or equivalent required (associate's degree a plus)
• 2 years' experience in an office, admin, or customer-facing role
• Proficient in Microsoft Office (Word, Excel, Outlook); comfort with office equipment
• Strong written and verbal communication skills
• Highly organized and able to manage multiple priorities
• Discretion when handling confidential information
• Comfortable working independently and with cross-functional teams
• Positive attitude, professional demeanor, and an eye for detail

Bonus Points For

• Experience in a healthcare setting or familiarity with HIPAA
• Scheduling or CRM software experience (e.g., Acuity, Salesforce, or similar)
• Exposure to bookkeeping, billing, or office finance processes

Schedule & Work Environment

• Hours: Full-time, Monday through Friday
• Location: In-office (Binghamton, NY) – this is not a remote or hybrid role
• No weekends or holidays required
• May occasionally lift/move items up to 25 lbs

Benefits

• Health, dental, and vision insurance
• Life insurance options
• HSA options
• 401(k)
• Paid time off (PTO) (eligible after 90 days of employment)
• Supportive team environment and a mission-driven workplace

Compensation

This role pays $19.00–$22.50 per hour, depending on experience and qualifications. We are committed to pay equity and internal consistency across our roles.

Why Join CCM?

We’re a close-knit, fast-moving company where your work truly matters. You won’t get lost in a sea of cubicles or shuffled into endless meetings. You’ll be empowered to make an impact, contribute ideas, and grow your career within an organization that values transparency, support, and service excellence.

Job Type: Full-time

Pay: $19.00 - $22.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• What do you enjoy most about working in an office setting?
• Why are you interested in this position are Corporate Care Management?

Ability to Commute:

• Binghamton, NY 13901 (Required)

Work Location: In person

Salary : $19 - $23