Construction Office Administrator

Job Summary:

We are seeking a detail-oriented and organized Construction Administrator to join our team. This role provides essential administrative support in a fast-paced construction environment, ensuring smooth office operations and effective communication with clients, subcontractors, and team members. The ideal candidate has a basic understanding of construction processes and terminology, excellent communication skills, and proficiency with office software.

This is a full-time position based in our office, with opportunities to contribute to project success from behind the scenes.

The Office Administrator will play a crucial role in ensuring the smooth operation of our office. This individual will manage various administrative tasks, including overseeing accounts payable and accounts dept., maintaining project documentation & tracking, facilitating communication with clients, subcontractors, and vendors. The ideal candidate is an excellent communicator, is proactive, highly organized, and has experience in bookkeeping and construction administration. This position offers the opportunity to grow within the company. Salary is based on experience.

Key Responsibilities:

• Be the right hand to the owner. Ability to wear multiple hats and pivot between tasks as needed.
• Manage day-to-day office operations, including answering phones, handling incoming/outgoing correspondence, and greeting visitors.
• Screen owners emails.
• Verbal and written communication with clients, suncontractors, team members, etc...
• Coordinate permits and insurance for all projects,
• Manage daily office operations, including answering phone calls professionally, directing inquiries, managing incoming/outgoing emails and correspondence, greeting visitors/clients/subcontractors, and ordering office supplies.
• Oversee accounts payable and receivable processes, including invoicing, payments, reconciliations, and basic bookkeeping support.
• Track, review, and follow up on purchase orders, deliveries, change orders, and project-related inquiries to ensure accuracy and timeliness.
• Maintain and organize comprehensive project documentation, including contracts, work orders, permits, insurance certificates, and critical records.
• Schedule and coordinate appointments, meetings, project milestones, and team calendars.
• Utilize Buildertrend (or similar software) to track and update project status, timelines, budgets, and ensure projects remain on schedule and within budget.
• Assist in preparing and submitting bids, proposals, and other project-related documents.
• Provide proactive administrative support to project managers and team members, including data entry, filing, report preparation, and document organization to facilitate on-time project delivery.
• Contribute to the development and implementation of office procedures and policies to improve efficiency.
• Maintain website and social media platforms.

Qualifications & Skills:

• Excellent verbal and written communication skills with the ability to interact professionally with clients, subcontractors, and team members, verbal and written.
• Highly organized with strong attention to detail and the ability to multitask in a busy environment.
• Excellent time management skills and ability to prioritize tasks effectively.
• High school diploma or equivalent; associate's degree or administrative certification is a plus.
• 1–3 years of administrative experience, preferably in construction or a related industry (knowledge of construction terminology, subcontractors, and purchase orders is highly desirable).
• Strong computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and email management; experience with construction software (e.g., Procore, Sage, or similar) is a bonus.
• Positive attitude, reliability, and a team-player mindset.
• Proficiency in QuickBooks and strong understanding of accounts payable and receivable processes is a must.
• Proven experience as an office administrator or in a similar role, preferably in the construction industry.
• Ability to work independently and proactively solve problems.
• Experience with project management software, such as Buildertrend, is a plus.
• High school diploma or equivalent; additional certification in office administration or bookkeeping is a plus.
• Proficient with Mac

What We Offer:

• Competitive salary and benefits package.
• Opportunity for professional growth and development.
• A collaborative and supportive working environment.
• Paid time off
• Paid Vacation

Schedule:

• 8 hour shift
• Monday – Friday
• No nights or weekends

How to Apply: If you are a motivated and detail-oriented individual looking to contribute to a dynamic construction team, please submit your resume and a cover letter to

Cornerstone Estates LLC is an equal-opportunity employer.

Job Type: Full-time

Pay: $48,500.00 - $65,000.00 per year

Benefits:

• Paid time off

Application Question(s):

• Are you able to commute to Seabrook Island, do you have reliable transportation?

Work Location: In person

Salary : $48,500 - $65,000