What are the responsibilities and job description for the Office Support Administrator position at James White Construction, LLC?
Job Description: Office Support Administrator
About Us
James White Construction LLC (“JWC”) is a local, family-owned, and operated sitework and grading general contractor. We have served the tri-county area since 1982, taking care of the needs of local families and businesses. Our goal is to satisfy each of our clients with honesty and quality workmanship. We are heavily invested in new technology to provide our clients with the best service available.
We built our name on our flagship civil construction services. As one of the first contractors on a job site, we know that our level of performance - The JWC Way - is crucial in setting the tone for the schedule and quality of the entire project. We take this responsibility seriously and are passionate about delivering quality work.
Mission Statement
The JWC mission is to seek a balance between God, Family, and Work. We strive to develop leaders that work together to deliver quality sitework projects to our customers. With a solution-based approach, service-minded attitudes, cooperative vendor and subcontractor relations, and a strong construction management team, we aspire to ensure our longevity through repeat and referral business.
Job Summary
Experience: 2 years’ experience with administrative duties and office support for team
Overview: We are seeking a highly organized, proactive and detail-oriented Office Support Administrator to support the CEO, Operations Manager, HR, and the general flow in each office. This role is designed to enhance the efficiency and professional workflow and calendars of these positions while improving efficiency of the Executive and HR departments. By providing support, their time, preparedness, and abilities will open as the calendaring, planning, organizing, and proactive nature of preparation fall to this person allowing both CEO and Operations Manager to free themselves to perform and be present at a clearer and higher level. Additionally, helping support the basic office needs and administrative work in the HR department will help the entire JWC to flow smoother and at a higher caliber. When we succeed, this position succeeds! It’s a team effort at JWC and we value doing things together in The JWC Way!
Duties & Responsibilities
? Prepares agendas, documents, coordinates logistics and distributes follow up items from notes for Team Meetings & Events
? Coordinates travel to include any flights, hotels, meals, etc.
? Manages calendars, schedules meetings, and prioritizes commitments to optimize efficiency
? Help with appointment scheduling, errands, and occasional personal items
? Oversee and manage special projects as assigned, ensuring alignment with the team’s vision, while meeting deadlines
? Promote growth and development of the team through coordination of special gatherings, social events, meetings, errands, meal delivery, etc.
? Manage and monitor communications by handling correspondence via emails, texts, phone calls, web calls, as well as receiving and disseminating calls on behalf of management
? Assist with any issues or concerns as relayed
? Manage expenses: track, report, manage budget, etc.
? Maintain utmost confidentiality while supporting business-critical matters, sensitive information, and personal information. Utmost discretion required for supporting both Executive and Human Resource Departments.
? Assist with items in the employee flow from Onboarding to Offboarding
? Help to manage the IT needs within the employee flow at Onboarding
? Help to build the Office Development Program as you shadow each department and function as designated: Operations, Project Management, Accounting, etc.
Skills & Abilities
? Excellent verbal and written communication skills
? High-functioning professional with ability to anticipate needs and stay ahead of team
? Excellent organizational skills and attention to detail
? Strong time management skills with a proven ability to meet deadlines
? Strong analytical and problem-solving skills
? Strong proactive and autonomous nature
? Ability to adapt to the needs of the organization
? Ability to prioritize tasks and to delegate them when appropriate
? Ability to act with integrity, professionalism, and a high level of confidentiality
? Commute to two (2) office locations - Nexton and Mt. Pleasant - on a regular basis; must have own transportation.
Education & Experience
? 2 years’ experience with administrative duties and office support for team
? Bachelor's Degree in Business, Management, Communications or a related field
? Proficiency with Microsoft 365 and other scheduling programs to support communications and logistics
? Must obtain a negative drug test result prior to hire and maintain throughout the term of employment
? Must pass a background screening and complete a credit check prior to hire
? Independent, self-managed professional with comprehensive knowledge of the sitework or construction industry preferred
? Must have valid SC Driver’s License and willingness to travel throughout the workday
? Must pass a three (3) year Motor Vehicle Record check prior to hire
Physical Requirements
? Prolonged periods of sitting at a desk and working on a computer
? Occasional periods of time in your vehicle to complete errands / tasks / transport
? Must be able to lift 15 pounds at times
Employee Benefits
? Health Insurance - 100% Employee Only insurance paid for by JWC
? Dental / Vision / Short Term Disability / Life Insurance - paid by employee
? Long Term Disability - paid for by JWC
? 401K Retirement and Savings Plan - Company Match provided
? Paid Time Off (PTO) and Holidays
? JWC Team Social Events - where you are part of the family!
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable law.
About Us
James White Construction LLC (“JWC”) is a local, family-owned, and operated sitework and grading general contractor. We have served the tri-county area since 1982, taking care of the needs of local families and businesses. Our goal is to satisfy each of our clients with honesty and quality workmanship. We are heavily invested in new technology to provide our clients with the best service available.
We built our name on our flagship civil construction services. As one of the first contractors on a job site, we know that our level of performance - The JWC Way - is crucial in setting the tone for the schedule and quality of the entire project. We take this responsibility seriously and are passionate about delivering quality work.
Mission Statement
The JWC mission is to seek a balance between God, Family, and Work. We strive to develop leaders that work together to deliver quality sitework projects to our customers. With a solution-based approach, service-minded attitudes, cooperative vendor and subcontractor relations, and a strong construction management team, we aspire to ensure our longevity through repeat and referral business.
Job Summary
Experience: 2 years’ experience with administrative duties and office support for team
Overview: We are seeking a highly organized, proactive and detail-oriented Office Support Administrator to support the CEO, Operations Manager, HR, and the general flow in each office. This role is designed to enhance the efficiency and professional workflow and calendars of these positions while improving efficiency of the Executive and HR departments. By providing support, their time, preparedness, and abilities will open as the calendaring, planning, organizing, and proactive nature of preparation fall to this person allowing both CEO and Operations Manager to free themselves to perform and be present at a clearer and higher level. Additionally, helping support the basic office needs and administrative work in the HR department will help the entire JWC to flow smoother and at a higher caliber. When we succeed, this position succeeds! It’s a team effort at JWC and we value doing things together in The JWC Way!
Duties & Responsibilities
? Prepares agendas, documents, coordinates logistics and distributes follow up items from notes for Team Meetings & Events
? Coordinates travel to include any flights, hotels, meals, etc.
? Manages calendars, schedules meetings, and prioritizes commitments to optimize efficiency
? Help with appointment scheduling, errands, and occasional personal items
? Oversee and manage special projects as assigned, ensuring alignment with the team’s vision, while meeting deadlines
? Promote growth and development of the team through coordination of special gatherings, social events, meetings, errands, meal delivery, etc.
? Manage and monitor communications by handling correspondence via emails, texts, phone calls, web calls, as well as receiving and disseminating calls on behalf of management
? Assist with any issues or concerns as relayed
? Manage expenses: track, report, manage budget, etc.
? Maintain utmost confidentiality while supporting business-critical matters, sensitive information, and personal information. Utmost discretion required for supporting both Executive and Human Resource Departments.
? Assist with items in the employee flow from Onboarding to Offboarding
? Help to manage the IT needs within the employee flow at Onboarding
? Help to build the Office Development Program as you shadow each department and function as designated: Operations, Project Management, Accounting, etc.
Skills & Abilities
? Excellent verbal and written communication skills
? High-functioning professional with ability to anticipate needs and stay ahead of team
? Excellent organizational skills and attention to detail
? Strong time management skills with a proven ability to meet deadlines
? Strong analytical and problem-solving skills
? Strong proactive and autonomous nature
? Ability to adapt to the needs of the organization
? Ability to prioritize tasks and to delegate them when appropriate
? Ability to act with integrity, professionalism, and a high level of confidentiality
? Commute to two (2) office locations - Nexton and Mt. Pleasant - on a regular basis; must have own transportation.
Education & Experience
? 2 years’ experience with administrative duties and office support for team
? Bachelor's Degree in Business, Management, Communications or a related field
? Proficiency with Microsoft 365 and other scheduling programs to support communications and logistics
? Must obtain a negative drug test result prior to hire and maintain throughout the term of employment
? Must pass a background screening and complete a credit check prior to hire
? Independent, self-managed professional with comprehensive knowledge of the sitework or construction industry preferred
? Must have valid SC Driver’s License and willingness to travel throughout the workday
? Must pass a three (3) year Motor Vehicle Record check prior to hire
Physical Requirements
? Prolonged periods of sitting at a desk and working on a computer
? Occasional periods of time in your vehicle to complete errands / tasks / transport
? Must be able to lift 15 pounds at times
Employee Benefits
? Health Insurance - 100% Employee Only insurance paid for by JWC
? Dental / Vision / Short Term Disability / Life Insurance - paid by employee
? Long Term Disability - paid for by JWC
? 401K Retirement and Savings Plan - Company Match provided
? Paid Time Off (PTO) and Holidays
? JWC Team Social Events - where you are part of the family!
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable law.
