Office & Project Coordinator

CORE Construction is seeking a new Office and Project Coordinator for our San Diego office. This individual will be responsible for the administrative operations of the CORE office as well as Project Coordination related tasks for new and current CORE projects. This includes organizing meetings, supporting the marketing team with company events, ordering and maintaining office supplies, drafting letters and maintaining executive calendar. Additionally, as a Project Coordinator, you will serve as the liaison between the field and project management teams, ensuring all project files and information remain accurate, organized and compliant. This individual must demonstrate the highest level of discretion while maintaining a personable yet professional demeanor.

Office Coordinator Responsibilities

• Assist in all corporate meetings, events and activities
• Organize, inventory and secure all office supplies and safety equipment
• Organize conference rooms and order meeting specific lunches as needed
• Ensure that insurance and registration are current for office spare vehicles
• Ensure office spare vehicles are kept clean and in good work condition
• Support field and office employees as needed
  
  

Project Coordinator Responsibilities

Project Start Up

• Assist in setting up a project site
• Obtain subcontractor information
• Order project signage and posters
• Assist with subcontractor insurances
  
  

Project Closeout

• Acquire and assemble O&M submittals
• Assist with organization of attic stock materials
• Assist with owner training
• Acquire and assemble warranty letters
• File all closeout documentation
  
  

Certified Payroll

• Manage and evaluate subcontractor certified payroll reporting
  
  

Various other administrative tasks

• Assist with project documentation
• Track certain compliances
• Assist project teams with other clerical duties
  
  

Candidate Qualifications

• Professional degree in business or related field is preferred, but not required
• 3 years experience in office administration dealing with confidential information
• Excellent communicator, both written and verbal
• Reliable and timely with strong organizational skills
• Must possess the highest level of integrity, client service and a positive attitude
• Able to work independently without micromanagement, as well as multi-task and prioritize work
• Works independently and as part of a departmental team in executing a variety of projects
• Attention to detail and a proactive problem solver
• Experience with certified payroll compliance and skilled and training workforce requirements
• Proficiency in Microsoft Outlook and Microsoft Teams
• Experience with Procore, Bluebeam, Textura and/or Docusign is a plus!
• Notary Public is desired, but not required
• Willingness to relocate to or near the San Diego area
• A valid Driver’s License
• This is an exempt position under the Fair Labor Standards Act and employee is not eligible for overtime compensation.