What are the responsibilities and job description for the Office Administrator position at Conti LLC?
Job description:
Office Administrator – Las Vegas, NV
Department: Shared Services
Reports To: Office Manager
Position Summary
The Office Administrator in Las Vegas will serve as the primary administrative resource for a growing Shared Services department. This role supports office operations, bid coordination, and compliance while acting as the front-facing representative for the office. You will work closely with preconstruction, project coordination, and field teams to ensure seamless communication and operational efficiency. In addition, this position will support business needs virtually for other office locations, taking on tasks assigned from different regions to help balance workload across the Shared Services team.
Essential Duties & Responsibilities
- Act as the first point of contact for visitors, subcontractors, and vendors.
- Coordinate bid opportunities, track responses, and maintain organized documentation.
- Support preconstruction and project teams with administrative tasks and scheduling.
- Manage office supplies, inventory, and cost tracking.
- Process invoices for local service jobs using COINS and issue final client invoices.
- Collect and verify weekly timecards and payroll documentation.
- Maintain employee certifications, licenses, and training records.
- Assist with onboarding and termination paperwork.
- Liaise with union representatives and ensure compliance with labor agreements.
- Coordinate union benefit documentation and employee support.
- Maintain digital and physical filing systems and enforce office policies.
- Provide front desk coverage and manage mail and deliveries.
- Support leadership with reporting, including weekly manpower reports.
- Perform virtual administrative support for other offices as needed to balance team workload.
- Perform other duties as assigned.
Qualifications
Must-Haves:
- Strong customer service skills; approachable and professional demeanor.
- Self-starter attitude—ability to research and solve problems independently.
- Tech-savvy and eager to learn new systems (Adobe, Bluebeam, COINS).
- Willingness to become a public notary (training reimbursed).
- Basic familiarity with accounting principles.
Preferred:
- Experience in construction administration.
- Bachelor’s degree (preferred, not required).
Work Environment
- In-office role with approximately 45–50 team members.
- Collaborative culture focused on growth and innovation.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person