Accounts Payable Clerk

• Receive and maintain file of all outstanding purchase orders.

• Receive & distribute inter-office mail.

• Match invoices to outstanding purchase orders and process payment.

• Process travel advances and reimbursements.

• Balance daily payable activity.

• Balance weekly check run as necessary.

• Maintain Outstanding Purchase order List. Research old purchase orders as well as invoices over ninety-days old.

• Answer vendor questions regarding Vendor Access Center.

• Conduct post-audit of weekly check run by examining, and verifying invoices to actual payment data for accuracy prior to checks being released for payment.

• Maintain log of incoming checks and cash to the Finance Office. Tabulate and close out log at the end of each business day in preparation for Accounts Receivable processing.

• Prepare price increase form for approval where applicable.

• Review vendor statements marking paid items and researching any unpaid items.

• Contact vendors regarding problem invoices.

• Contact originators of purchase orders regarding payable problems with purchase order and invoices.

• Perform necessary procedures to determine year end accrual.

• Review bids for contractual fulfillment and discuss with purchasing department when necessary.

• Maintain confidentiality.

• Regular attendance.

• Other tasks as assigned.

Education/Certification:

• High School Diploma or GED

Special Knowledge/Skills:

• Ability to understand and follow oral and written instructions and to maintain records
• Maintain effective working relationships with other personnel, teachers, school administrators, vendors and the public
• Ability to plan and evaluate work for timely vendor payments
• Typing skills of 40 words per minute; filing skills
• Ability to understand and work with computers
• Ability to perform routine bookkeeping assignments
• Practice good work attitudes in regard to promptness, attendance, concentration on work productivity, and performing job in a quite effective manner

Mental Demands/ Physical Demands/Environmental Factors:

Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; maintain emotional control under stress. Moderate standing, lifting and stooping. Frequent sitting and typing. Repetitive hand motions; prolonged used of computer.