Infrastructure Cost Control Invoice Specialist - Contract

Highlights

• Job Number 3129
• Location Anchorage, AK
• Date Posted Nov 19, 2024
• Start Date Immediately to Dec 1, 2025
• Number of Positions 1
• Remote Position Type On-Site Work Only
  
  

Skills

• SAP
  
  

Description

• World’s largest independent upstream oil and gas business
• SPIRIT values - Safety People Integrity Responsibility Innovation Teamwork
• Operations in 13 countries
  
  

ConocoPhillips is hiring for a Infrastructure Cost Control Invoice Specialist contract role, based in Anchorage, AK.

Job Description

The Willow Infrastructure Cost Control Specialist position performs under the direction of the Cost Control Lead- Infrastructure and will be accountable for oversight of certain components of the Willow Infrastructure cost, change management and reporting. The assignment will include participation in the Infrastructure Project Controls Leadership team meetings and other assignments as required.

Your Responsibilities May Include

The Willow Infrastructure Cost Control Specialist reports to the Cost Control Lead Infrastructure and may be responsible for:

• Manage invoices received and service entries and routed through the SAP payment processes, audit and verify invoices, including verifying invoice details, approval signatures and appropriate cost codes. Route invoices to appropriate invoice reviewer or approver, as needed.
• Assist invoice reviewers / approvers with invoice processing issues.
• Effectively communicate with Business Partners, Supply Chain Professionals & Suppliers in the area’s of POs, OLAs, invoice processing, eCommerce enablement, vendor master, master data, etc. (Invoice Specialist does)
• Develop working knowledge of agreements and contracts, as well as provide rate validation for them.
• Complete invoice reconciliation audits with vendors as assigned
• Complete rejection and resubmission monitoring; provide guidance to vendors where required
• Address general vendor and internal queries
• Monitor invoices in header error
• If requested, train team and new employees on process
• Provide ConocoPhillips errors resolution on invoices
• Lead internal training sessions for invoice reviewers and approvers
• Complete daily monitoring of unapproved invoice due dates; follow up with reviewers and approvers to ensure on-time payments
• Participate in team meetings
• Address special projects as requested or
• Monitor COPeInvoicing and Actian enablement on new vendors setup
• Effectively communicate instructions to vendor on new electronic enablement process
• Resolve GR/IR, PO’s, ERS and Invoicing Plan and Invoice payment status inquires
  
  

Qualifications Basic/Required

• Bachelors’ Degree and/or equivalent experience
• Proven management and staff leadership skills
• 3 years experience on major capital projects in Oil & Gas, Refinery or Petrochemical environments in assignments of increasing responsibility, complexity and scale.
• SAP experience preferred
• Excellent Customer Service Skills
• Ability to work autonomously in a client focus, team environment
• High attention to detail
• Strong verbal and written communication skills
• Strong time management skills
  
  

Preferred

• BS Degree in Construction Management, Engineering or other appropriate field or equivalent experience.
• Knowledge of proprietary computer software systems used for project management, tracking, controlling and reporting (SAP, PIMS, Other)
• Demonstrated ability for development of reports for and presentations to management.
  
  

Knowledge, Skills, And Other Requirements

• Bachelor’s Degree
• 3-5 years’ experience related to Accounts Payable, Contracts, Finance or related field
• Excel spreadsheet intermediate to advanced
  
  

Additional Information

• All duties will be performed in accordance with ConocoPhillips HSE policies and SPIRIT values.
• Willing and able to travel 25% of the time.
• This Role will be based in Anchorage.
  
  

ConocoPhillips contract opportunities are for project-based or other short-term engagements that require specialized skills. Successful candidates for contract opportunities will not be considered employees of ConocoPhillips or any of its subsidiaries nor will candidates be eligible for employment benefits. Candidates looking for regular full-time employment opportunities should begin their search here: https://careers.conocophillips.com/