What are the responsibilities and job description for the Facilities Coordinator position at Connect Search, LLC?
Our client is seeking a proactive, detail-oriented Facilities Coordinator to help deliver an outstanding workplace experience for their employees. This highly visible role is ideal for someone who enjoys wearing multiple hats, solving problems, and ensuring day-to-day office operations run seamlessly.
Working closely with the Facilities team, you will serve as a key point of coordination for building operations, vendor management, office maintenance, employee support, and workplace initiatives. Success in this position requires professionalism, discretion, exceptional organization, and a genuine commitment to providing outstanding service.
What You'll Do
As the Facilities Coordinator, you'll play an integral role in maintaining a safe, efficient, and welcoming office environment by:
- Serving as the first point of contact for facility-related requests and ensuring issues are resolved promptly
- Coordinating service requests with building management, engineers, and external vendors
- Scheduling, monitoring, and supporting onsite maintenance providers, including HVAC and building engineering teams
- Performing regular office inspections to identify maintenance concerns and proactively address them
- Managing the facilities maintenance calendar and coordinating preventive maintenance activities
- Processing and tracking vendor invoices and related documentation
- Maintaining vendor compliance records, including Certificates of Insurance (COIs), and ensuring renewals are obtained as required
- Supporting workplace safety initiatives, including AED, first aid, and fire/life safety programs in partnership with property management
- Assisting with employee onboarding by conducting office orientations and facility tours for new team members
- Providing after-hours coordination for vendor work when needed
- Supporting special projects and additional workplace initiatives as assigned
Qualifications include:
- Bachelor's degree required
- Two or more years of experience in a corporate office environment; facilities coordination, workplace services, or project management experience is highly preferred
- Proficiency with Microsoft Office; experience with SharePoint or CRM platforms is a plus
- Excellent verbal and written communication skills
- Exceptional organizational abilities with strong attention to detail and accuracy
- Ability to prioritize multiple responsibilities in a fast-paced environment
- Strong interpersonal skills with a customer-service mindset
- Professional judgment and the ability to handle confidential information with discretion
- Self-starter who takes initiative and proactively solves problems
- Positive, team-first attitude with a willingness to assist wherever needed
- Flexibility to support occasional after-hours or weekend facility needs
- Availability to work onsite from 8:30 AM – 5:30 PM
Passion for creating an exceptional workplace experience and contributing to a best-in-class
Salary : $75,000 - $90,000