What are the responsibilities and job description for the Temporary Executive Assistant position at Confidential?
Our client, a family office, is looking for a Temporary Executive/Personal Assistant. The ideal candidate is highly organized, proactive and thrives in a fast-paced environment.
This role starts asap and will be an ongoing temporary role, while they search for a permanent hire.
Location: Fort Lee, New Jersey
Hours: 9am – 5:30pm
*Fully Onsite
Responsibilities:
Executive Support
- Manage complex calendars and scheduling for principals and family members
- Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and last-minute changes
- Process expense reports, reimbursements, invoices, and payments with accuracy and discretion
- Prepare materials for meetings and support executive workflows and communications
- Partner with internal stakeholders, accountants, attorneys, vendors, and external contacts
- Collect documentation, secure approvals/signatures, and manage administrative follow-through
- Support tax, financial, and family office operational processes
- Screen communications and prioritize urgent matters appropriately
Family Office & Personal Support
- Coordinate personal travel, family logistics, and scheduling needs
- Oversee personal staff coordination and support management of family-related operations
- Assist with expense administration related to residences, private aviation, and personal assets
- Coordinate medical reimbursements and maintain organized records
- Plan and execute personal, family, philanthropic, and corporate events
- Support family governance meetings and confidential initiatives
- Handle ad hoc projects with a high degree of ownership and discretion
Office Operations
- Provide light office management support, including ordering supplies and maintaining office and kitchen inventory
- Ensure the office environment remains organized, stocked, and operating efficiently
Qualifications
- Bachelor’s degree preferred
- 7 years of executive-level support experience within a corporate, family office, or high-touch environment
- Advanced proficiency across Microsoft 365, Google Workspace, virtual meeting platforms, and expense/travel systems
- Exposure to AI-enabled search and productivity tools is a plus
- Exceptional written and verbal communication skills
- Strong organizational skills with impeccable attention to detail
- Ability to remain calm under pressure and navigate sensitive situations with professionalism and tact
- Demonstrated discretion and commitment to confidentiality across personal, financial, and business matters
- Highly responsive with a proactive, solutions-oriented mindset
Please submit your resume for immediate consideration.
You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.