What are the responsibilities and job description for the Residential Administrative Assistant position at Confidential?
National Real Estate Management Firm has an excellent career opportunity for an energetic and dynamic individual to join our winning team as a Residential Assistant Property Manager in our New Jersey division. In this role, you will be responsible for efficiently managing the day to day operations of our communities and maintaining tenant relations.
We’re all about our team. Our firm is established and as we continue to grow, we’re looking for even more talented people to help us improve our residents’ experience.
This position works out of our northern NJ office.
Primary Responsibilities:
- Code and process invoices billed by vendors and contractors.
- Enter data regarding tenants, vendors and maintenance service requests into property management software.
- Reconcile monthly vendor statements against invoices in accounting system.
- File and maintain property management records including, but not limited to, bids, contracts, certificates of insurance, project summaries, invoices, correspondence, permits, violations, building plans and operating budgets.
- Create and maintain daily, weekly, and monthly property reports such as leasing activity, stacking plans, etc.
- Assist with monthly and quarterly close activities and reporting processes
- Assist with the development of financial reports
- Perform clerical duties including copying, scanning, retrieving mail, drafting correspondences, arranging meetings, general office duties, etc.
- Courteously answer phone inquiries from tenants and vendors and be responsible for messages getting to the appropriate person.
- Perform other duties as necessary to support the office and the commercial property management department.
- Be willing to accept challenges that surface with fast growing company.
Qualifications:
- Minimum of 3 years of Property Manager administrative experience
- Must possess excellent communication and organizational skills.
- Must be able to multi-task and manage time efficiently.
- Must be proficient with Outlook, Word and Excel.
- Proficiency with property management software (RealPage or Yardi) is a plus.
Compensation:
- Generous salary and benefits package for the right candidate.