Personal Assistant

This role is perfect for a personal assistant or office administrator looking for supplemental income. 10-15 hours per week.

Very flexible but prefer in-person on Mondays or Wednesdays for a four-hour shift, 1pm-5pm.

During this day, you’ll focus on the physical work: organizing the office, handling mail/documents, vendor coordination, and resetting the week’s priorities.

• 8–10 hours weekly, split across flexible remote work
• Appointment setting, vendor follow-ups, travel planning, personal admin tasks
• All remote timing is flexible as long as items move forward

• Manage scheduling for personal appointments (medical, home, travel, family).
• Coordinate home vendor appointments (repairs, maintenance, quotes).
• Manage insurance renewals and communication (auto, home, umbrella).
• Support travel logistics: research, reservations, confirmations, itineraries.
• Handle coordination for boats, service scheduling, and slip renewals.
• Make outbound calls regularly to resolve tasks and follow through.

• Maintain and organize the home office environment each week.
• Manage mail, packages, filing, scanning, and digital organization.
• Order supplies and help maintain a clean, efficient workspace.
• Prepare simple summaries, notes, lists, and follow-up actions.
• Meal planning, grocery shopping, dry cleaning, picking up mail.

(No accounting — just coordination, but QuickBooks knowledge a plus!)

• Collect and organize documents for tax prep or financial reporting.
• Coordinate with bookkeeper, CPA, attorney, and financial advisor.
• Track important renewals, deadlines, subscriptions, and annual items.
• Maintain confidentiality and secure document handling at all times.

• Personal life logistics run smoothly without requiring CEO follow-up
• Office is organized and efficient every week
• Vendors and appointments are handled proactively
• Documents are prepared and delivered to advisors on time
• Travel, home operations, and admin tasks are consistently ahead of schedule

• Long Beach or nearby resident (Seal Beach, Lakewood, Huntington, Los Al, Cerritos, Torrance)
• Strong background as an EA, Personal Assistant, Office Manager, or Operations Coordinator
• Highly organized, proactive, and confident making outbound calls
• Tech-comfortable (Google Workspace, scanning, simple spreadsheets)
• Excellent communicator with strong follow-through
• Respectful of privacy and able to handle sensitive information
• Reliable, mature, steady, and consistent

• 3 years of professional admin, EA, or office management experience
• Must have reliable transportation for local assistance.
• Strong organizational and planning abilities
• Ability to manage multiple tasks independently and efficiently
• High discretion and professionalism

• Experience supporting senior executives
• Experience coordinating with financial or legal professionals
• Experience with home or property management
• Light understanding of personal admin or insurance processes