Payroll and Benefits Administrator

POSITION SUMMARY

Reports to: Human Resources Director

The Payroll Administrator is responsible for supporting the accurate and timely processing of weekly payroll for union and non-union employees in the United States. This role ensures compliance with payroll laws, union collective bargaining agreements (CBAs), prevailing wage regulations, and certified payroll reporting requirements.

The Payroll Administrator will assist with data entry, time sheet verification, and reporting, while coordinating with employees, supervisors, and the accounting team to resolve payroll-related issues.

The Payroll Administrator’s key responsibilities are:

Payroll Processing:

• Process weekly payroll for union and non union employees
• Accurately enter and validate employee timesheets, including tracking of multiple shifts, job titles, and union-specific work classifications.
• Verify payroll deductions, including garnishments, union dues, benefit contributions, and retirement plans.
• Partner with HR on new hire setup, terminations, and changes in pay or deductions.
• Prepare and submit payroll tax filings and other required documentation

Compliance, Reporting & Audit:

• Prepare and submit certified payroll reports in compliance with the Davis-Bacon Act, state prevailing wage laws, and other regulatory requirements.
• Track and remit union benefits, dues, and fringe contributions.
• Maintain and track multiple union base pay rates and fringe benefit rates across different crafts, collective bargaining agreements, contracts, and reporting periods.
• Maintain accurate and up-to-date employee payroll records in compliance with company policies, labor regulations, and applicable union agreements.
• Assist with the preparation of payroll-related reports
• Provide support during internal and external audits
• Process and audit biweekly and monthly Benefits & 401K related remittances as well as GLI Journal entries and reconciliations
• Conduct the year end validation process, W2 Tax forms validations
• Manages and reconciles Workers’ Compensation payments and audits for each applicable region
• Responds to garnishment and unemployment payroll requests.

Benefit Administration

• Administer and process employee benefits and 401k enrollment, set up or changes in both payroll and benefits system, answer employee’s inquiry related to their benefits and payroll.
• Administer leave documentation and maintain accurate records of leave requests, approvals, and denials.

Employee Support

• Serve as a primary point of contact for payroll inquiries via phone, internal ticketing system, and email. Ensure courteous, timely responses to questions and effective resolution of payroll-related requests

EDUCATION AND QUALIFICATIONS

• Diploma or Bachelor’s degree in Business Administration, Human Resources, Accounting, or a related field.
• 3-5 years of payroll experience, preferably in construction.
• CPP or FPC Certified, preffered
• Must have knowledge of multi-state payroll practices, including prevailing wage laws, and applicable tax and labor compliance laws.
• Experience processing union payroll with familiarity in collective bargaining agreements and prevailing wage compliance, strongly preferred.
• Strong familiarity with certified payroll requirements under the Davis-Bacon Act, as well as local city and state reporting requirements (e.g., LCPtracker, Elation Systems, or similar platforms).
• Proficiency in HRIS or ERP systems (UKG preferred).
• Strong attention to detail and accuracy in data entry.
• Ability to manage confidential information with discretion and professionalism.
• Strong organizational, communication, and problem-solving skills.

JOB REQUIREMENTS

• Ability to manage high volumes of employee records and union classifications across multiple shifts and work locations.
• Understanding of project-based labor cost tracking and job costing structures, including cost codes, labor codes, and work package reporting.
• Ability to interpret and apply collective bargaining agreements across multiple trades.
• Strong understanding of certified payroll laws, union fringe benefits, and prevailing wage classifications.
• Comfortable supporting field supervision in resolving timekeeping or classification disputes.
• Must maintain confidentiality and handle sensitive payroll data in accordance with company policy and legal regulations.
• Knowledge of ACA (Affordable Care Act) compliance for benefits administration.

* Proficiency in Excel for payroll reconciliations and reporting (pivot tables, VLOOKUP, etc.)

* Experience with electronic certified payroll submission systems

PHYSICAL DEMANDS

• Work is primarily office-based with extended periods of computer use for payroll data entry and reporting.
• Must be able to sit, type, and review payroll documentation for prolonged periods with accuracy.
• Occasional site visits or employee support tasks may be required.
• Minimal physical effort beyond standard office activities, though occasional lifting of files or boxes up to 20 lbs may be necessary.
• Flexibility to work extended hours during peak payroll cycles and project milestones.

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Troutdale, OR 97060

Salary : $65,000 - $80,000