What are the responsibilities and job description for the Facilities Coordinator position at CONFIDENTIAL?
Under general supervision of the Dir., Facilities & Administrative Service, ensures the efficient operation and maintenance of the organization’s facilities. Collaborates with Service Lines and various internal departments to assist with a range of responsibilities including managing facility operations, coordinating maintenance activities, supervising the Facilities Coordinator, and ensuring compliance with safety and regulatory standards. Instrumental in maintaining a safe, functional, and welcoming environment for our employees, clients, and visitors.ESSENTIAL FUNCTIONS:Provides leadership, supervision, and guidance to the Facilities Coordinator to ensure team effectiveness and productivity.Manages the Building Maintenance ticketing portal to ensure maintenance, repairs, utilities, janitorial, and other facilities-related service requests are satisfactorily resolved. Utilizes a systematic approach to record and track service requests for efficient management.Works[closely with vendors and contractors to ensure timely and cost-effective completion of projects. Source, vet, and manage relationships with a diverse array of vendors, ensuring they meet standards of quality and reliability.Reviews, validates, and approves vendor invoices, while also managing purchase requisitions.Takes decisive action on urgent facility issues, prioritizing safety and functionality.Conducts routine inspections of our corporate office to identify facility needs and execute maintenance plans to sustain optimal operational conditions.Collaborates and coordinates office moves, closures, renovations, and space reconfigurations as needed.Serves as the primary point of contact for facility-related issues and inquiries. Communicates regularly with internal stakeholders, including department heads, employees, and senior management, to provide updates and address concerns.Serves as a safety liaison and assists in the implementation of emergency preparedness plans, including evacuations, emergency response protocols and business continuity plans.Performs other duties as assigned.
Salary : $25 - $27