What are the responsibilities and job description for the Administrative Assistant position at Confidential?
Administrative Assistant
South Shore, Massachusetts Full-Time, On-Site
We are an established South Shore general contractor specializing in commercial and institutional construction, seeking a detail-oriented Administrative Assistant to support our estimating department. In this role you'll keep the bid process organized and on schedule — coordinating documents, gathering vendor pricing, and supporting our estimators and project managers through each bid. It's a great opportunity for an organized, dependable professional to grow with a respected, well-run company.
WHAT YOU'LL DO
- Request and obtain quotations from vendors and suppliers, and log pricing for the estimating team
- Assist estimators and project managers in organizing and preparing bid packages
- Communicate with architects, engineers, vendors, and construction managers (CMs)
- Review bid specifications and addenda to identify document requirements and deadlines
- Prepare, log, and track RFIs, submittals, and change requests
- Track bid dates and bid-document availability
- Maintain, organize, and track all bid documents
- Obtain and file vendor pre-qualification information
- Work within online bidding platforms such as Procore, BidDocs, Newforma, Submittal Exchange, and ProjectDog
WHAT WE'RE LOOKING FOR
- Strong organizational skills and attention to detail, with the ability to multitask and meet deadlines
- Proficiency in Microsoft Word and Excel; familiarity with Bluebeam, CAD, or estimating software a plus
- Excellent written and verbal communication skills
- Self-motivated and dependable, with a strong work ethic
- Prior administrative or construction-industry experience preferred
- Must be able to pass a criminal background check (CORI)
BENEFITS
- Health insurance
- 401(k)
- Paid holidays
- Paid vacation
Pay: $25.89 - $31.18 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
- Retirement plan
Ability to Commute:
- Hingham, MA 02043 (Preferred)
Work Location: In person
Salary : $26 - $31