Administrative and Accounting Assistant – Construction Operations

Job Summary:
We are looking for an entry-level Administrative and Accounting Assistant to support our construction operations. This position is ideal for recent college graduates interested in administrative, accounting, construction, or marketing work. The role involves assisting with daily office tasks, managing project documents, supporting basic accounting functions, and contributing to marketing efforts such as social media and website updates. Candidates should be familiar with Microsoft Office applications, especially Word and Excel, have a basic understanding of accounting principles, and possess some marketing knowledge. Strong organizational skills, attention to detail, and a willingness to learn new software are essential. You will work closely with project managers and accounting staff to keep records organized, assist with correspondence, and support project documentation.

Responsibilities:
Assist with organizing and maintaining electronic project files, including scanning, renaming, and uploading documents.

Support the creation and updating of spreadsheets, logs, and project folders.

Help assemble, distribute, and track project submittals under the guidance of project managers.

Create social media posts and update websites to support marketing initiatives.

File drawings, specifications, RFIs, and other project correspondence electronically.

Enter project data into company software systems and assist with general office tasks such as email management, printing, and scanning.

Provide basic support for accounting functions by entering vendor invoices, assisting with accounts payable and receivable records, and matching invoices to purchase orders.

Help organize receipts, vendor statements, and supporting documents for financial records.

Assist in gathering timesheets and entering labor information accurately.

Support billing processes by preparing documentation and following up on missing paperwork.

Maintain confidentiality of company financial information and ensure data accuracy.

Qualifications:
Recent college graduate preferred; some administrative or clerical experience is a plus but not required.

Proficiency in Microsoft Office applications such as Word, Excel, Outlook, and Teams.

Basic knowledge of accounting principles is required; familiarity with marketing concepts is a plus.

Strong organizational skills with attention to detail.

Ability to learn new software quickly and adapt to changing priorities.

Good communication skills in both written and verbal forms.

Willingness to take on new tasks and support team members as needed.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off

Work Location: In person

Salary : $20 - $25