Accounts Payable Specialist

Job Overview

A well-established, growing company in the Tampa area is seeking a detail-oriented and organized Accounts Payable Specialist to join its accounting team. This position is responsible for processing vendor invoices, maintaining accurate financial records, reconciling accounts, and ensuring payments are completed accurately and on time.

The ideal candidate has strong organizational skills, a high level of accuracy, and the ability to manage multiple priorities in a fast-paced business environment. Discretion and confidentiality are essential when handling financial information.

Key Responsibilities

• Process, review, and enter vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders, receiving documents, and appropriate approvals.
• Verify invoice pricing, quantities, payment terms, and supporting documentation.
• Prepare and process vendor payments in accordance with established payment schedules.
• Reconcile vendor statements and investigate discrepancies or outstanding balances.
• Communicate with vendors and internal departments regarding invoice questions, payment status, and account discrepancies.
• Maintain accurate and organized accounts payable records and supporting documentation.
• Assist with month-end closing activities, including account reconciliations and reporting.
• Monitor outstanding invoices and help ensure timely payment to avoid late fees and service disruptions.
• Review expense reports and employee reimbursements, as assigned.
• Assist with audits and provide requested financial documentation.
• Identify discrepancies, duplicate invoices, and opportunities to improve accounts payable processes.
• Follow company policies, internal controls, and established accounting procedures.
• Maintain strict confidentiality of financial records and sensitive company information.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Previous experience in accounts payable, accounting, bookkeeping, or a related financial role.
• High school diploma or equivalent required; an associate degree or accounting coursework is preferred.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience using accounting software or an ERP system preferred.
• Strong attention to detail and accuracy when processing financial transactions.
• Excellent organizational, time-management, and problem-solving skills.
• Ability to manage deadlines, prioritize multiple tasks, and work independently.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.

Preferred Qualifications

• Two or more years of accounts payable or general accounting experience.
• Experience processing a high volume of invoices.
• Familiarity with purchase orders, vendor reconciliations, and general ledger coding.
• Experience supporting month-end close and financial audits.
• Experience in manufacturing, food production, distribution, or a multi-location business environment is a plus.

Join our team as an Accounts Payable Specialist where your expertise will directly contribute to maintaining accurate financial records while supporting our company’s growth!

Pay: From $23.50 per hour

Expected hours: No less than 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Opportunities for advancement
• Referral program
• Vision insurance

Application Question(s):

• Will you now or in the future require sponsorship for employment visa status (e.g., H-1B)?

Experience:

• Accounts payable: 2 years (Required)
• Accounts receivable: 2 years (Required)
• invoicing: 2 years (Required)
• Three-Way Matching: 2 years (Required)

Work Location: In person