What are the responsibilities and job description for the HR Generalist / Operations Specialist - 100% On-Site position at Conexess Group?
Title: HR Generalist / Operations Specialist
Location: Novi, MI - 100% On-Site
Terms: Direct Hire / FTE
The HR Operations role supports the day-to-day execution of human resources activities across the employee lifecycle. Responsibilities span recruiting, onboarding, employee relations support, HR operations, compliance administration, and systems support, ensuring HR processes are executed accurately and efficiently across the organization.
Core Responsibilities
Recruiting & Onboarding
- Support full-cycle recruiting activities, including requisition intake, job postings, interview coordination, candidate communication, and offer preparation.
- Coordinate pre-employment processes such as background checks, employment verification, and onboarding logistics.
- Ensure new hire onboarding is completed accurately and on time, including system access, documentation, and orientation support.
- Partner with Hiring Managers to ensure a positive and professional candidate and new-hire experience.
- Administer HR processes related to employee changes, including job changes, promotions, transfers, leaves support, and terminations.
- Prepare and process employment documentation such as offer letters, employment agreements, policy acknowledgements, and severance paperwork.
- Maintain accurate and timely employee data in HRIS and related systems.
- Serve as a first point of contact for employee and manager inquiries related to HR policies, procedures, and programs.
- Provide day-to-day HR guidance to employees and managers on workplace policies, procedures, and practices.
- Support employee relations matters, including documentation, meeting coordination, and follow-up actions, in partnership with the HR Manager.
- Assist with performance management processes and related documentation.
- Promote consistent and fair application of HR policies across the organization.
- Support compliance with federal, state, and local employment laws and internal policies.
- Assist with HR compliance processes including I-9 verification, FMLA, ADA accommodations, and records retention.
- Maintain accurate employee files and ensure documentation meets audit and legal requirements.
- Support internal audits, data requests, and compliance reviews as needed.
- Maintain accurate employee and recruiting data within HRIS and ATS platforms.
- Run standard HR and recruiting reports and assist with data validation and reconciliations.
- Support system updates, testing, and process improvements in partnership with HRIS and IT teams.
- Identify data issues and recommend process improvements to enhance accuracy and efficiency.
- Partner with Payroll to ensure accurate processing of new hires, pay changes, and terminations.
- Support Benefits administration activities, including eligibility changes, life events, and annual open enrollment.
- Coordinate with Finance, Legal, and external vendors to support HR operational needs.
Required
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- 4-7 years of experience in a broad-based HR role supporting multiple areas of human resources.
- Working knowledge of U.S. employment laws and HR compliance requirements.
- Experience with HRIS and ATS platforms.
- Strong organizational skills, attention to detail, and ability to manage confidential information.
- Experience supporting a multi-site or corporate environment.
- Exposure to both exempt and non-exempt employee populations.
- HR certification (PHR, SHRM-CP) preferred but not required.
- Strong interpersonal and communication skills
- Sound judgment and discretion
- High attention to detail and follow-through
- Strong and proactive work ethic, with the ability to anticipate needs, take initiative, and drive tasks to completion
- Ability to manage multiple priorities in a fast-paced environment
- Understands that HR responsibilities may extend beyond standard business hours and demonstrates flexibility to support employee and business needs as situations arise