Purchasing Assistant

12 Months contract

Position Summary

The Procurement Shopper is responsible for supporting procurement activities by sourcing and purchasing materials primarily for Research & Development (R&D) projects. This role ensures timely placement of purchase orders, monitors order status, communicates with suppliers regarding delivery commitments, and helps maintain continuity of material supply to support business objectives.

Key Responsibilities

• Create and process purchase orders for R&D materials, equipment, supplies, and services.
• Work closely with R&D personnel to understand material requirements and purchasing priorities.
• Source products and obtain quotations from approved suppliers.
• Follow up with vendors on purchase order acknowledgments, order status, and shipment schedules.
• Confirm and communicate delivery dates to internal stakeholders.
• Create, maintain, and update vendor master data records, including supplier onboarding, documentation collection, and periodic review of vendor information to ensure data accuracy and compliance with company procurement standards.
• Track open purchase orders and proactively resolve delays or supply issues.
• Coordinate with suppliers to expedite critical orders when necessary.
• Support invoice reconciliation and resolution of receiving discrepancies when required.

Qualifications

Education

• Associate's degree or Bachelor's degree preferred.
• Equivalent combination of education and experience may be considered.

Experience

• 2-4 years of experience in purchasing, procurement, supply chain, or administrative support.
• Internship or co-op experience in procurement or supply chain is a plus.

Skills and Competencies

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Attention to detail and accuracy.
• Basic understanding of procurement and purchasing processes.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Experience with ERP systems (SAP) is a plus.
• Strong customer-service mindset and ability to work cross-functionally.

Preferred Qualifications

• Experience supporting engineering or R&D organizations.
• Familiarity with supplier management and purchase order tracking.
• Knowledge of inventory, logistics, or supply chain fundamentals.