Administrative Assistant

A Legacy of Compassion and Impact - Be Part of Something Bigger

For over 75 years, we’ve been a trusted pillar of care and support, beginning as BCFS (Baptist Child and Family Services) and evolving into what is now the First Day Foundation. Compass Connections continues to deliver life-changing services to vulnerable children and families nationwide. We provide comprehensive shelter, residential care, foster care, adoption, and community-based support services. At Compass Connections, we don’t just offer jobs — we offer purpose. Join a mission-driven team that empowers communities, transforms lives, and builds brighter futures every day.

What You’ll Do:

The Administrative Assistant at Compass Connections plays a vital role in supporting program operations through clerical, organizational, and compliance-focused responsibilities. This position requires a bilingual professional fluent in English and Spanish, with strong administrative experience and certifications in First Aid, CPR, and Emergency Behavior Intervention.

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PLEASE NOTE THE BELOW ARE REQUIRED AND/OR NON-NEGOTIABLE

What Are We Looking For?

• Language Requirements: Must be fluent in English and Spanish.
• Academic Requirements: Required – High school diploma
• Certifications: First aid, CPR, and Emergency behavior intervention training provided.
• Work experience required: Three (3) years of progressive employment experience in a multifaceted clerical/administrative capacity.

Key Things to know about the role:

• Department: Post-Release and Home Studies (PRHS)
• Pay: $24.64 - Hourly
• Location: Houston, TX.
• Employment Type: Full-Time, Permanent.
• Work Schedule: Monday–Friday, 8:00 AM – 5:00 PM
• Travel: Will need to commute to the on-site location. Occasional travel for training and/or regional/leadership conferences required.

What do you get?

• Day-One Coverage: Company-paid Health, Dental, and Vision Insurance
• Optional Add-ons: Voluntary life insurance, short-term disability, spouse/child coverage
• Time Off: PTO, personal days earned quarterly, vacation, and 12 paid holidays
• Retirement: 403(B) retirement plan other perks!
• Mission-Driven Work: Be part of a team that’s committed to dignity, safety, and empowerment!

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Critical Action Items & Measurable Deliverables:

• Meet all federal and state regulatory guidelines and standards that apply to this position.
• Assist in tracking, screening, and hiring program applicants.
• Manage some purchasing for the program as directed by the supervisor.
• Write general correspondence, memos, charts, etc.
• Proofread copy for spelling/grammar and layout to ensure accuracy and clarity of the final copy.
• Oversee the maintenance of on-site personnel records in a confidential manner.
• Maintain billing files and reconcile payments received before forwarding the information to the account department.
• Organize and attend recruiting events.
• Assist in the new hire orientation as needed.
• Coordinate new staff information sharing with information technology, finance, human resources, and other departments as needed.
• Complete background checks and drug screening for all prospective employees as required by the division.
• Complete background checks on all staff every 2 years.
• Participate in workshops, seminars, education programs, and activities that promote professional growth and development.
• Work evenings, weekends, and holidays as needed or requested by the position supervisor.
• Implement Compass Connections' safety protocols in case of an emergency.
• Maintain confidentiality in all areas of the service population and program operations.
• Maintain Compass Connections' professional and ethical standards of conduct outlined in Compass Connections' employee handbook, including demonstrating respect for agency staff, the service population, and community members, and always complying with the required dress code.

Other Responsibilities:

• Completes administrative and documentation tasks related to staff hires, onboarding, and departures from the agency.
• Maintain personnel files in compliance with agency policies and procedures and licensing and contract standards.
• Frequently traverse from one area to another within the administration building.
• Meet all deadlines required by the program supervisor and federal partners.

Compass Connections is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.