What are the responsibilities and job description for the Accounts Payable / Accounts Receivable (AP/AR) Coordinator position at Community Options, Inc.?
Accounts Payable / Accounts Receivable
(AP/AR) Coordinator
Are you an organized, detail-oriented accounting professional who enjoys keeping financial operations running smoothly? We are seeking a dependable and motivated AP/AR Coordinator to join our Finance team.
This position plays a vital role in supporting the organization through accurate accounts payable, accounts receivable, vendor management, reconciliations, and client account support. The ideal candidate is professional, highly organized, able to manage multiple priorities, and committed to accuracy and teamwork.
Position Summary
The AP/AR Coordinator is responsible for processing and maintaining accounts payable and receivable functions, supporting financial recordkeeping, reconciling accounts, and assisting with various finance-related administrative duties. This role works closely with agency leadership, vendors, and internal departments to ensure timely and accurate financial operations.
Key Responsibilities
Accounts Payable
- Review and process invoices for accuracy, coding, and approvals
- Prepare and distribute checks and electronic payments
- Process sales tax payments, garnishments, and approved credit card transactions
- Maintain AP records, reports, and vendor files
- Research and resolve payment discrepancies
Accounts Receivable & Vendor Support
- Process invoices and reconcile vendor statements
- Maintain vendor records and related databases
- Prepare annual 1099 reporting
- Coordinate billing-related vendor services and utilities
- Support internal departments with AP/AR inquiries
Client & Financial Support
- Assist with client billing, room and board calculations, and personal needs accounting
- Support banking activities, deposits, petty cash, and check processing
- Assist with payroll backup functions as needed
- Maintain accurate financial documentation and historical records
- Prepare reports for finance leadership
Qualifications
- High school diploma or GED required
- Minimum two years of administrative, bookkeeping, AP/AR, or accounting support experience preferred
- Strong computer proficiency, including Microsoft Office (especially Excel and Outlook)
- Accurate data entry and 10-key skills required
- Experience with accounting software and business systems preferred
- Strong attention to detail, organization, and time management skills
- Ability to work independently while maintaining professionalism and confidentiality
- Valid Colorado driver's license with acceptable driving record
- Successful completion of criminal background check
Desired Skills & Attributes
- Strong communication and customer service skills
- Ability to prioritize and manage multiple tasks effectively
- Problem-solving and reconciliation skills
- Dependable attendance and punctuality
- Ability to work collaboratively with staff at all levels of the organization
Work Environment
This position primarily works in an office setting and requires extended periods of computer use, data entry, and document review. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Why Join Us?
- Meaningful work supporting individuals and services in our community
- Supportive team environment
- Stable, mission-driven organization
- Opportunity to contribute to important financial operations
Apply today to become part of a team that values professionalism, accuracy, collaboration, and service.