What are the responsibilities and job description for the Payroll & Benefits Administrator position at Community Food Bank of Eastern Oklahoma?
Benefits:
- 401(k)
- 401(k) matching
- Company parties
- Competitive salary
- Dental insurance
- Free food & snacks
- Health insurance
- Opportunity for advancement
- Paid time off
- Parental leave
- Training & development
- Vision insurance
- Wellness resources
Job Description:
The Payroll & Benefits Administrator manages payroll, benefits, and HRIS processes, including implementing and monitoring controls to ensure accuracy and compliance. This role performs day-to-day administration and serves as a key resource for operational support in accordance with established policies and procedures.
Essential Duties & Responsibilities:
Payroll
- Process payroll for all employee types, including time data review, tax and direct deposit setup, regulatory deductions, and pay adjustments.
- Maintain and improve payroll and HRIS processes and support system updates.
- Respond to unemployment claims and maintain accurate employee records.
- Administer time, attendance, and paid leave policies.
- Prepare payroll and HR reports.
Benefits
- Administer employee benefit programs, including enrollments, terminations, and COBRA.
- Lead onboarding and benefits orientation to ensure employee understanding of plans.
- Ensure compliance with regulatory requirements and timely filings.
- Manage annual open enrollment, including communications, meetings, and processing changes.
- Conduct and support audits (e.g., payroll, workers’ compensation, 401(k)) to ensure data accuracy.
- Respond to benefits inquiries and coordinate with providers to resolve issues.
- Review and reconcile monthly benefit billings and coordinate payments.
- Partner with third-party administrators to manage disability, unemployment, and workers’ compensation claims.
HRIS Administration
- Maintain accurate and complete employee records, including onboarding, status changes, and required documentation.
- Prepare HRIS reports and statistical summaries across payroll, performance, and employee data.
- Ensure data integrity by auditing records, running queries, and validating inputs.
- Generate required reports, including annual non-discrimination testing and ad hoc analysis.
- Recommend improvements to HRIS-related processes and workflows.
Qualifications:
- Bachelor’s degree or equivalent experience; CEBS, CPP, PHR/SHRM-CP preferred.
- 3 years of experience in payroll, HRIS (preferably APS), and benefits administration, with knowledge of HR practices and compliance.
- Proficient in payroll, HRIS, time and attendance, and Microsoft Office systems.
- Strong analytical, organizational, and problem-solving skills with attention to detail.
- Excellent interpersonal, communication, and customer service skills; able to handle confidential information.
- Ability to manage multiple priorities and meet deadlines.
- Capable of lifting up to 25 lbs.
- Other duties as assigned.
Additional Requirements:
- Commitment to the Food Bank’s mission and core values.
- Demonstrates integrity, flexibility, and a strong work ethic.
- Thrives in a fast-paced, collaborative environment with the ability to prioritize and follow through.
- Builds trust and work effectively with staff, volunteers, and stakeholders.
- Support community engagement efforts.
- Maintains a professional demeanor with strong interpersonal skills.
Salary : $25 - $28