Clerical Assistant 1 (Bureau of Motor Vehicles)

NOTE: This posting will close on June 7, 2026 or after 50 applications are received, whichever occurs first. 

The Department of Transportation is seeking a Clerical Assistant 1 who enjoys steady, hands-on work that makes a real impact. In this role, you will help process and organize essential Driver and Vehicle Services documents within the Bureau of Motor Vehicles. Your attention to detail will support safe and accurate recordkeeping. This is your chance to build strong skills while contributing to a mission that supports communities statewide.

In this position, you will support document imaging and storage work that keeps Driver and Vehicle Services operating smoothly. As a Clerical Assistant 1, you will perform the following duties:

• Document Imaging: Receive and prepare source documents for scanning using an OPEX Falcon Scanner
• Equipment Operation: Select correct scanning jobs, load documents, adjust settings, resolve jams, and maintain image quality
• Quality Review: Check displayed images for clarity and accuracy and make adjustments or re-scan items as needed
• Storage Preparation: Sort documents with Pennsylvania titles, build record center boxes, label contents, and organize boxes for storage and shipment
• Skid Transport: Move completed skids using manual or motorized jacks and prepare them for pickup and warehouse delivery
• Daily Reporting: Prepare written production reports showing work type, time spent, and total documents imaged

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:00 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position. 
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). 
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.  
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Salary : $36,262 - $50,053