What are the responsibilities and job description for the Administrative Assistant 1 position at Commonwealth of Pennsylvania?
THE POSITION
Are you an administrative professional eager to advance your career? The Department of Transportation (PennDOT) is on the lookout for a driven and detail-oriented individual with outstanding organizational skills to become an Administrative Assistant 1 in the Bureau of Planning and Research. You will have the opportunity to perform and coordinate a wide variety of administrative duties and provide guidance to staff within the Bureau. If you are ready to embrace a rewarding opportunity with PennDOT, we encourage you to apply!
DESCRIPTION OF WORK
In this position, you will provide essential administrative, budgeting, and coordination support that helps the Bureau operate efficiently. The work you will do includes financial tasks, project coordination, and daily office responsibilities that keep information and processes on track. As an Administrative Assistant 1, you will perform the following duties:
Work Schedule and Additional Information:
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
Minimum Experience and Training Requirements:
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Are you an administrative professional eager to advance your career? The Department of Transportation (PennDOT) is on the lookout for a driven and detail-oriented individual with outstanding organizational skills to become an Administrative Assistant 1 in the Bureau of Planning and Research. You will have the opportunity to perform and coordinate a wide variety of administrative duties and provide guidance to staff within the Bureau. If you are ready to embrace a rewarding opportunity with PennDOT, we encourage you to apply!
DESCRIPTION OF WORK
In this position, you will provide essential administrative, budgeting, and coordination support that helps the Bureau operate efficiently. The work you will do includes financial tasks, project coordination, and daily office responsibilities that keep information and processes on track. As an Administrative Assistant 1, you will perform the following duties:
- Procurement Support: Review purchase needs, assist staff, and process requisitions and receipts through the Commonwealth’s Supplier Relationship Management (SRM) system
- Budget Assistance: Monitor budget activity, help with adjustments, and communicate financial information with staff
- Invoice Processing: Review and process invoices and resolve errors to ensure timely payment tracking
- Funds Management: Track commitments and prepare financial reports to support Bureau operations
- Project Coordination: Support annual planning and research tasks by preparing estimates and organizing program materials
- Administrative Support: Maintain files, manage training tasks, support timekeeping, and coordinate communication needs for the Bureau
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch.
- Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
- Salary:In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
Minimum Experience and Training Requirements:
- Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.
- You must be able to perform essential job functions.
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
- Pennsylvania law (51 Pa. C.S.
- 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
- 711 (hearing and speech disabilities or other individuals).
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.