Executive Assistant

Job Summary
We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers the opportunity to support senior leadership by managing a wide array of administrative and office management tasks. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Your energetic approach will help streamline daily operations, enhance efficiency, and foster a positive work environment. If you thrive in fast-paced settings and excel at multitasking, this is the perfect role for you to make a meaningful impact!

Duties

• Provide comprehensive administrative support to executives, including calendar management, scheduling meetings, and coordinating appointments.
• Handle incoming calls using multi-line phone systems with professionalism and courtesy, ensuring excellent phone etiquette.
• Manage correspondence, emails, and documents with precision, including proofreading and data entry tasks.
• Organize files, maintain records, and oversee document filing systems both physically and digitally using Google Workspace and Microsoft Office tools.
• Assist with office management duties such as ordering supplies, overseeing front desk operations, and ensuring a welcoming environment for visitors.
• Support bookkeeping activities including basic QuickBooks data entry and tracking expenses.
• Coordinate travel arrangements, prepare agendas, and assist with personal assistant responsibilities as needed.
• Provide exceptional customer service by supporting client inquiries and offering support in person or via phone.
• Maintain organizational efficiency through time management skills, prioritizing tasks effectively to meet deadlines.

Experience

• Proven office experience or clerical background with a strong emphasis on administrative support roles.
• Prior experience as a receptionist or medical/dental receptionist is highly desirable.
• Demonstrated proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry platforms like QuickBooks.
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Strong typing skills along with meticulous proofreading abilities to ensure accuracy in all communications.
• Bilingual capabilities are a plus to effectively serve diverse clients and team members.
• Experience in customer service or customer support roles that require professional phone etiquette and interpersonal skills.
• Familiarity with office management procedures such as filing systems, calendar management, and multi-line phone systems is essential. Join us in this exciting role where your organizational prowess and proactive attitude will drive success! We value energetic professionals eager to contribute their skills while growing within a supportive environment dedicated to excellence in office management and executive support.

Pay: From $14.00 per hour

Work Location: In person

Salary : $14