Compensation Specialist I

POSITION SUMMARY

The incumbent provides support to internal and external customers and programs and manages all activities relative to the applicant tracking system, recruitment, advertisements, career fairs, and photo ID system. Coordinates the annual Service Recognition Program, Education Reimbursement Program, Employee Appreciation Program, web content management, and Boardsync. Provides general office assistance to Human Resources Department and to the Board of Commissioners as requested.

The incumbent provides assistance in the benefits and classification areas as needed, processes employment applications, and provides applicants with assistance as necessary. Assists with maintenance and updating of position descriptions. Serves as recording secretary for the Civil Service Commission, preparing the minutes and annual report.

The Manager assigns work in terms of general instructions requiring independent judgment, but tasks may be reviewed from time to time to determine accuracy and quality and to ensure the work complies with instructions and pre-determined procedures.

Contacts are typically with elected officials, department heads, co-workers, employees, county departments and the general public.

Work is performed in an office environment and may require bending, stooping, walking, stretching, and lifting of objects weighing up to 25 pounds.

Graduation from a standard high school required; an associate degree from a technical school or college with course work in business administration is preferred. Three to five years previous experience relative to the position is preferred. Excellent interpersonal skills and computer experience is required.

PRINCIPAL ACCOUNTABILITIES

• Coordinates all activities relative to the applicant tracking system including assisting Managers with access to the system and collaboration with IT personnel to resolve technological issues.
• Assists external candidates with questions and resolves data entry problems. Occasionally participates in career fairs and recruitment activities.
• Prepares position advertisements for distribution on internal and external communications including e- mails, internet, newspaper, and other communication sources.
• Manages the photo ID system and prepares photos for various internal and external groups. Coordinates and processes requests for Education Reimbursement, purchase orders and checks. Provides administrative oversight of HR web content page and updates information as necessary. Provides assistance in the benefits and classification areas as needed.
• Processes employment applications and provides training or assistance to departments accessing the applicant data for their respective vacant positions.
• Occasionally provides assistance scheduling new hires for physicals.
• Prepares agendas and reports for Committees, Board of Commissioners, and Civil Service Commission, compiles information and records minutes of meetings as required.
• Prepares, distributes and posts position vacancies and other notices.
• Coordinates Employee Appreciation Day, Service and Retiree Recognition program, and other special employee events.
• Coordinates and distributes employee newsletter, department surveys and other information. Provides back up with maintenance and updates of education and certification information in Munis. Processes employment applications and serves as backup with maintenance of position descriptions. Assists with department projects as needed.
• Greets, directs, and serves individuals at front counter.
• Prepares correspondence, answers phones, receives and dispatches information and work orders for the department, maintains miscellaneous and confidential files.
• Serves as Civil Service Commission recording secretary.
• Responds to customer questions in person, e-mail, telephone and by fax.
• Interacts with employees to resolve concerns. Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of accounting principles and general office principles. Knowledge of applicant tracking systems and HRIS.
• Skill operating various office and computer equipment.
• Skill using various word processing, spreadsheet and database software.
• Ability to transcribe correspondence from dictating equipment or hand written notes. Ability to communicate effectively both orally and in writing.
• Ability to maintain effective working relationships with employees and the general public.

DESIRABLE TRAINING AND EXPERIENCE

Graduation from a standard high school required; an associate degree from a technical school or college with course work in business administration is preferred. Three to five years previous experience relative to the position is preferred. Excellent interpersonal skills and computer experience is required.

A combination of education and/or work experience may be substituted for minimum requirements.