Foundation Accounting Associate

Full Time
JR100035

ANNOUNCMENT OF POSITION VACANCY

FLSA Status:
United States of America (Exempt)

Compensation:
$42,000.00-$48,000.00
Commensurate with education and experience. Excellent health and retirement benefits package: Click here for more information!

SECTION I - OUR VALUES CULTIVATE OUR VISION AND CULTURE

At CMU, we believe in acting from a foundation of goodwill. This belief gives us the courage to form meaningful relationships, embark on joint endeavors and take risks in the pursuit of new possibilities. It's this courage that enables the Mavily to explore new ways of thinking and doing, knowing that there is no perfect solution, no perfect idea.

From this place of humility and courage, we've built a culture of resilience. We invest in the future by continuously adapting to change, overcoming challenges, and seizing new opportunities. We recognize that change is constant, and our resilience allows us to embrace it with confidence. Endless curiosity drives us to approach the unexpected as if it were expected, seeing opportunities for discovery and renewal in every challenge. In this community rooted in love and dignity, curiosity thrives, leading to endless opportunities for growth and advancement.

Inspired by the soul of the West-the spirit that our region embodies-we emerge as a force for positive change, harnessing our collective power to build a Human Scale University that reflects our values and brings to life our shared vision of the world we aspire to create.

Colorado Mesa University Core Values
Love - Extending oneself for nurturing the growth of self and others
Dignity - Respecting the intrinsic value of each person and believing that others act from a foundation of goodwill
Courage - Taking risks in the pursuit of new possibilities
Humility - Suspending one's ego and pride to recognize that no idea is perfect and being open to the input of others
Resiliency - Investing in the future by adapting to changes, overcoming challenges and pursuing Opportunity
Curiosity - Cultivating awe and exploring the unknown
Power - The strength to act collaboratively with individual agency to achieve our goals

SECTION II - THE SEAT

At CMU, we look at every position as a seat. Every seat is vital and the individual in the seat contributes significantly to our mission of providing an affordable and accessible education and forming meaningful and mutually enriching partnerships that support the well-being and vibrancy of our community. As a human centric organization, a priority is to ensure we have the "right seats" in our organization, and that the expectations, ownership and accountabilities are defined and communicated clearly for the success of the individuals holding the seats.

Reporting to the Foundation Finance Director, the Accounting Associate is responsible for supporting the daily financial and accounting operations of the Colorado Mesa University Foundation. This role ensures accurate processing of contributions, accounts payable, compliance reporting, and financial record maintenance while supporting campus partners and fundraising initiatives. The Accounting Associate also provides stewardship reporting support and assists with audit preparation and investment committee administration.

OVERVIEW AND ROLE SCOPE OF TEAM AND/OR TASKS

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Gift Processing & Receivables
Process all contributions, pledges, recurring gifts, payroll deductions, and online donations in a timely and accurate manner.

Maintain detailed and accurate gift records within the Foundation database.

Research and resolve incomplete or inaccurate donation information.

Investigate and reconcile returned checks and credit card disputes.

Manage credit card processing and allocate associated fees appropriately.

Monitor outstanding receivables related to donor pledges and sponsorship commitments and follow up as needed.

• Administer and track the Enterprise Zone tax credit program.
  
  Accounts Payable & Compliance
  
Assist in processing accounts payable transactions, including invoice review, and coding of expenses.

Manage sales tax reporting and compliance requirements.

Collect W-9 and process 1099 forms in accordance with IRS guidelines.

Oversee expense compliance and internal account approval workflows.

• Assist the foundation maintains full compliance with Council for Advancement and Support of Education (CASE) standards and requirements.
  
  Financial Reporting & Campus Support
  
Serve as a financial resource to campus departments and students by accepting funds and providing financial statements and reports related to Foundation accounts.

Generate gift acknowledgment letters and stewardship documentation.

• Support fiduciary reporting and ensure completion of stewardship requirements.
  
  Audit & Administrative Support
  
Collaborate with the Financial Director to prepare materials for the annual audit and year-end financial reporting.

Provide support for additional accounting functions as assigned.

• Coordinate administrative details for the Foundation Investment Committee.
  
  Development & Fundraising & Scholarship Support
  
Partner with the Development team to support the financial processing of fundraising activities and events.

Generate invoices and provide receiving-side support for fundraising initiatives.

• Assist as needed to scholarship team in busy times.
  
  Supervisory Responsibilities:
  
• This position reports to the Foundation Finance Director and may supervise student employees.
  
  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  DISCLAIMER - This position description is only a summary of the typical functions of this seat, and not an exhaustive list of all responsibilities and areas of accountability.
  
  REQUIRED QUALIFICATIONS:
  
Bachelor's degree from an accredited four-year college or university in accounting, finance or related field.

Proficiency in Microsoft Office (Excel, Word, Outlook), with strong spreadsheet skills.

A High level of accuracy, attention to detail, and organizational ability.

Ability to lead, train, schedule and mentor student employees.

• A valid driver's license is required.
  
  PREFERRED QUALIFICATIONS:
  
Experience working in nonprofit accounting and/or higher education.

Experience with Financial Edge, Salesforce or similar accounting and donor management systems.

• Knowledge of nonprofit compliance, audit processes, fund accounting principles, and donor receivables management.
  
  HOW TO APPLY: Applicants will be asked to complete an online application by creating a profile and then providing personal and demographic information. In addition, please be prepared to upload a:
  
  • Cover letter
    
  • Resume
    
  • Copy of transcripts for all degrees completed (if your transcripts include a social security number or birthdate, please redact that information before uploading the document. Official transcripts will be required upon hire)
  
  Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.
  
  Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply. Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email. You may be asked to provide additional information, including medical documentation, regarding functional limitations and the type of accommodation needed.