What are the responsibilities and job description for the Administrative Program Assistant position at Colorado Judicial Branch?
POSITION INFORMATION
Job Code: R11129
Full Time Salary Range: $47,214.96 - $68,462.04
FLSA Status: Non-Exempt
Learn More About Employee Benefits
This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.
Notice To Colorado Applicants
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
MISSION STATEMENT
The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.
STATEMENT OF DUTIES
Summary Of Job Classification
This position is responsible for receiving and processing senior judge coverage requests from judicial districts statewide. The role also provides administrative support for the Senior Judge Program, including assisting with contract management, auditing time entries and travel reimbursement requests, and performing general administrative and tracking functions in accordance with established procedures.
Additional Comments
The Division of Court Services office is located in Denver at the Ralph Carr Judicial Center. Court Services operates from a flexible workplace arrangement policy where employees may work in person or a combination of both remote and in-person.
The Court Services Division is currently a community of more than 60 employees supporting a variety of initiatives and programs related to trial courts in the state of Colorado. The Court Services Division values diversity and inclusivity and is seeking applicants from diverse backgrounds, experiences and demographics that share these same values.
Preferred Qualifications
Graduation from an accredited college or university with a bachelor’s degree in business administration, public administration, communication, management, legal studies, or a closely related field.
At least two (2) years of work-related experience in administrative support, program coordination, court operations, or related office management work.
Essential Functions
To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.
Supervisor Responsibilities:
Job has no responsibility for the direction or supervision of others.
Human Collaboration
Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.
Freedom To Act & Impact Of Actions
Employees normally perform assignments after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few easily identifiable choices. The assignment is usually reviewed upon completion.
Knowledge & Skills
Work requires comprehensive, practical knowledge of work processes. Incumbent can complete a broad range of work, sometimes complex, without frequent reference to others.
Fiscal Responsibility
Position has no fiscal responsibility.
Minimum Qualifications
Education and Experience Equivalency:
High school diploma or G.E.D.
Work-Related Experience
At least one (1) year of work-related experience in general office or administrative support experience.
Licenses And Certifications
None.
Physical Effort Requirements
Exerts up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.
Work Environment/Locations:
Relatively free from unpleasant environmental conditions or hazards. Office environment.
Exposures
Individuals who are hostile or irate.
Job Code: R11129
Full Time Salary Range: $47,214.96 - $68,462.04
FLSA Status: Non-Exempt
Learn More About Employee Benefits
This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.
Notice To Colorado Applicants
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
MISSION STATEMENT
The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.
STATEMENT OF DUTIES
Summary Of Job Classification
This position is responsible for receiving and processing senior judge coverage requests from judicial districts statewide. The role also provides administrative support for the Senior Judge Program, including assisting with contract management, auditing time entries and travel reimbursement requests, and performing general administrative and tracking functions in accordance with established procedures.
Additional Comments
The Division of Court Services office is located in Denver at the Ralph Carr Judicial Center. Court Services operates from a flexible workplace arrangement policy where employees may work in person or a combination of both remote and in-person.
The Court Services Division is currently a community of more than 60 employees supporting a variety of initiatives and programs related to trial courts in the state of Colorado. The Court Services Division values diversity and inclusivity and is seeking applicants from diverse backgrounds, experiences and demographics that share these same values.
Preferred Qualifications
Graduation from an accredited college or university with a bachelor’s degree in business administration, public administration, communication, management, legal studies, or a closely related field.
At least two (2) years of work-related experience in administrative support, program coordination, court operations, or related office management work.
Essential Functions
To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.
- Receive and process senior judge coverage requests from judicial districts statewide and communicate with districts once coverage is secured.
- Assist with drafting contracts, assignment letters, and renewal documentation for senior judges.
- Electronically file contracts, oaths, and related documentation and follow up on incomplete submissions.
- Assist with contract renewals, including updating employee profiles and performance evaluations in judicial software.
- Update and maintain applicant records, including initial application drafting and application document review and management.
- Review senior judge travel reimbursement requests for compliance with fiscal rules.
- Conduct monthly timecard reviews to ensure time worked is entered correctly and follow up as needed.
- Send performance survey emails to districts following senior judge coverage assignments and track and maintain performance feedback records.
- Assist with Senior Judge Program communications and onboarding.
- Maintain electronic filing systems for program documents and correspondence and performs monthly review and cleanup of folders and records. Fulfill records request.
- Provide general administrative support for the Senior Judge Program and assist with other program functions.
- Attends meetings and completes training as required.
- Performs other duties as assigned.
Supervisor Responsibilities:
Job has no responsibility for the direction or supervision of others.
Human Collaboration
Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.
Freedom To Act & Impact Of Actions
Employees normally perform assignments after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few easily identifiable choices. The assignment is usually reviewed upon completion.
Knowledge & Skills
Work requires comprehensive, practical knowledge of work processes. Incumbent can complete a broad range of work, sometimes complex, without frequent reference to others.
Fiscal Responsibility
Position has no fiscal responsibility.
Minimum Qualifications
Education and Experience Equivalency:
High school diploma or G.E.D.
Work-Related Experience
At least one (1) year of work-related experience in general office or administrative support experience.
Licenses And Certifications
None.
Physical Effort Requirements
Exerts up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.
Work Environment/Locations:
Relatively free from unpleasant environmental conditions or hazards. Office environment.
Exposures
Individuals who are hostile or irate.
Salary : $47,215 - $68,462