Partnership & Program Coordinator

(Full-Time, Hybrid, Denver metro based)

The Colorado BioScience Institute is a 501(c)3 organization cultivating and diversifying the state’s life sciences workforce, from classroom, to campus, to career. The Institute does this by: sparking an interest in STEM for K-12 students and teachers from diverse backgrounds; connecting higher education students and instructors with people and opportunities in our community; and advancing professional careers in life sciences, from early career to executive education.

Position Summary

This is an exciting opportunity to join a growing non-profit that specializes in STEM education and workforce development for life sciences in Colorado. Reporting to the Vice President, the Partnership & Program Coordinator will be responsible for the coordination of successful Institute programs, and will be a key liaison for the Institute, representing the organization to a diverse group of education and industry stakeholders. The Partnership & Program Coordinator will handle a wide range of programmatic and administrative logistics and support the Institute’s partners and contract facilitators. 

Essential Duties and Responsibilities

●       Participate as a team member in advancing the mission of the Colorado BioScience Institute to cultivate and diversify the life sciences talent pipeline.

●       Create marketing materials and program outreach collateral to actively recruit for programs and events.

●       Provide exceptional customer service to all constituents: middle and high school teachers, K-12 administrators, undergraduate-postdoc students, campus administrators, company executives, etc.

●       Represent the Institute in-person or virtually, networking events to build partnerships, introduce the Institute’s work, support on-site event activities.

●       Coordinate logistics for and represent the Institute at all Institute programs (approximately 20-25 annually) from classroom to campus to career: to career:

• Handle logistics of professional teacher trainings while utilizing a variety of virtual delivery methods, techniques, and platforms (including Teams, Zoom, etc.)
• Collaborate and communicate with school districts, industry, and higher education partners on Institute programs specific to life sciences career development.
• Manage all logistics for workforce development programs (ex: Foundations of Leadership and Executive Leadership Program) and fundraising events (BioScience on Tap, Life Science Trivia Night)
• Coordinate established Industry Showcase events and Mentor program to connect undergraduate through postdoc students to industry partners. 
• Support annual giving program by supporting marketing plan, donor outreach, fundraising updates and invoicing.

●       Program logistics include, but are not limited to: participant recruitment, program scheduling, arranging facilities, ordering supplies and food, set-up and tear-down, day-of support on-site, pre- and post-event communications, program marketing, program registrations, payment processing via event platform or invoice and post-program surveys.

●       Respond professionally and promptly to email or phone inquiries, and direct donors, participants, facilitators, and partners to relevant information or resources. 

●       Draft quarterly newsletters and keep program information on the website up-to-date.

●       Draft marketing emails to support program registration, update website event or story page, and support social media posts (requires use of WordPress, LinkedIn, Constant Contact, and Survey Monkey)

●       Utilized CRM software (Salesforce preferred) to track constituent interactions, manage key stakeholder relationships, and maintain up-to-date records, ensuring timely follow-ups and personalized engagement.

●       Act as a liaison between program facilitators and participants, including drafting and sending logistics communications and introducing facilitators as appropriate

●       Other tasks or responsibilities as assigned

Minimum Qualifications

●       A Baccalaureate Degree from an accredited university or college

●       Exceptional people skills and friendly personality (lots of external, forward-facing interactions)

●       Highly organized, adaptable in a fast-paced environment, proactive, resourceful, and efficient with a high level of professionalism and confidentiality. 

●       Ability to independently manage diverse and multiple priorities

●       Skilled at Microsoft Office & Google Platforms, and Social Media (examples: LinkedIn, Facebook, Twitter, Instagram)

●       Familiar with project management tools preferably Asana

●       Demonstrated excellence in written and verbal communication, with strong attention to detail, accuracy, and thoroughness; skilled in public speaking to diverse audiences (small to medium groups in person and large groups virtually)Independent, highly motivated and able to work with minimal supervision. 

●       Ability to collaborate effectively in diverse groups across a variety of contexts

●       Ability to manage complex work and follow through with tasks to achieve specified goals under time and resource constraints

●       Proficient at working cross-functionally with others to plan, promote, and complete programs and events on schedule and within budget

●       Ability for some flexibility in schedule for hosting programs (evening or full-day, in-person ~ 10-15% of time)

Preferred Qualifications

●       Knowledge of WordPress (or other web hosting platforms).

●       2 years working as a program, partnership or event coordinator.

●       A commitment to improving access to STEM education and workforce development.

●       Strong motivation to help people on their career paths.

Work Environment

This is a full-time, hybrid position. The candidate must live in the Denver metro area or be willing to travel to and attend all in-person meetings/trainings/programs/events. This position requires public speaking and some travel along the Front Range. This position requires minimal evening work hours for events (roughly 10-15%).

Benefits

The Colorado BioScience Institute offers a competitive benefits package to eligible employees, which currently includes medical, dental, and vision plans, 401(k) with employer matching contributions, disability insurance, monthly public transit or parking reimbursement, 10 days paid time off, and 9 paid holidays.

Non-Discrimination

The Colorado BioScience Institute firmly supports the principle and philosophy of equal opportunity for all individuals, regardless of age, race, gender, creed, national origin, physical or mental handicap, persons with disabilities and all veterans and any other protected category pursuant to applicable federal, state, or local law. The Colorado BioScience Institute strives to promote a culture of inclusiveness, respect, communication, and understanding.

To Apply:

Please apply online. Applications will be reviewed on a rolling basis until the position is filled.