What are the responsibilities and job description for the Accounts Payable Specialist position at Colleton River Club, Inc.?
Description
Department: Accounting
Reports To: Accounting Manager
Employment Type: Full-Time (approx. 30 hours/week) | Non-Exempt
Position Summary:
Colleton River Club, one of the premier private golf and lifestyle communities in the Southeast, is seeking a detail-oriented and proactive Accounts Payable Specialist to oversee all accounts payable for our organization. This position is responsible for managing and executing the organization’s accounts payable functions, including processing invoices, reconciling statements and ensuring timely payments to vendors.
Key Responsibilities:
- New vendor setup including requesting and entering W-9 and Certificate of Insurance forms.
- Process new invoices and assign them to the appropriate staff for coding and approval.
- Collaborate with the purchasing coordinator regarding purchase orders and/or contracts.
- Manage invoices through the various stages of processing and approvals; communicate with staff when appropriate.
- Prepare weekly check run including ACH file and/or checks.
- Serve as the primary contact for vendor inquiries regarding payments and account status.
- Reconcile vendor statements and resolve outstanding balances or discrepancies.
- Assist in month-end and year-end closing by reconciling accounts payable records.
Benefits:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short-Term and Long-Term Disability Insurance
- Supplemental Insurance Including: Critical Illness, Accident, and Hospital Indemnity
- Flexible Spending Account
- 401(K) with matching up to 4%
In addition to the benefits listed above, Colleton River Club offers other Perks and Features that support your career and well-being and make it an excellent place to work.
- Employee Meals (valued at $1,250 per year)
- Rich Employee Anniversary Reward Program ($100 per year of service, every year)
- Employee Referral Program ($1,500 per year per referral)
- Company Shared Cost of Employee Dental and Vision Plans
- Employee Discounts in the Golf Shop
- Generous PTO Policy
- 6 Paid Holidays Including an Additional Floating Holiday of Your Choosing
- Personal and Professional Development
- Financial Retirement Planning
- Golf Privileges
- Holidays
Requirements
Qualifications:
- High school diploma or equivalent required. Bachelor’s degree in accounting, Finance or related field preferred.
- Strong knowledge of accounting principles and practices, particularly in accounts payable management.
- Experience with Accounts Payable automation tools and electronic payment platforms.
- Proficient in Microsoft Excel; experience with accounting/invoice software (e.g., Jonas, Quadient-Beanworks) is a plus.
- Ability to work in a fast-paced, deadline-driven environment.
- Exceptional attention to detail, organizational and time management skills.
Why Work With Us?
Team Spirit: Join a close-knit team that values collaboration, mutual respect, and support. We foster a positive work environment where everyone's contributions are celebrated.
Breathtaking Location: Nestled in the heart of the Lowcountry, our country club offers stunning vistas, picturesque landscapes, and a serene atmosphere. Embrace the beauty of nature as you work in this idyllic setting.
World-Class Facilities: As a team member at the Colleton River Club, you'll work at top-notch facilities that will make you proud to be a part of our exclusive community. Our members enjoy lush golf courses, state-of-the-art tennis courts, a luxurious swimming pool, and more.
Professional Growth: At Colleton River Club, we believe in investing in our employees' growth and development.
Recognition and Rewards: Your dedication and hard work won't go unnoticed. We take pride in recognizing and rewarding excellence, whether through performance bonuses, accolades, or advancement opportunities.
Employee Dining: As an employee, you'll have access to free employee meals daily.
Salary : $100 - $1,500