What are the responsibilities and job description for the TEMP Nonprofit Institute Administrative Assistant position at College of Southern Maryland?
Position Summary
Located 45 minutes from the Nation’s Capital, nestled in a history-rich community of southern Maryland, The College of Southern Maryland (CSM) has been twice named in the top 150 community colleges by the Aspen Institute with academic programs in over 100 disciplines. CSM is among America’s top 100 producers of Minority associate degrees in twenty categories, according toDiverse Issues in Higher Education.
The Nonprofit Institute Administrative Assistant supports the daily operations of the Institute, helping to ensure smooth delivery of programs, services, and events that strengthen nonprofit organizations in Southern Maryland. This role involves managing communications, scheduling, recordkeeping, event logistics, and outreach efforts, while serving as a responsive point of contact for partners and stakeholders.
Work Schedule: 20 hours per week
Reports to: Director I, Nonprofit Institute
College of Southern Maryland conducts background checks in order to ensure the safety and well-being of the College's staff and students. The final candidate for this position will be subject to the following background checks: Criminal HistoryCheck and Sex Offender Registry Check.
This position is open until filled. The College of Southern Maryland is an Equal Opportunity Employer.
Specific Duties and Responsibilities
Administrative Support 100%
- Provide general administrative support, including managing emails, scheduling meetings, and maintaining records.
- Support the director with onboarding of new faculty and vendors including submitting pay contract to payroll or accounts payable.
- Maintain and update the Institute’s database of nonprofit contacts, participants, and community resources.
- Draft and edit correspondence, reports, meeting notes, and other internal and external communications.
- Support outreach and visibility efforts by collaborating with marketing staff to provide content for the website and social media channels.
- Contribute content for and proof the final drafts of the Nonprofit institute newsletter.
- Coordinate logistics for advisory board meetings, preparing agendas and minutes, managing Zoom links, and tracking participation.
- Respond to inquiries from the public, nonprofit organizations, and campus partners in a professional and timely manner.
Performs other related duties to support the Institute’s mission and activities, as assigned.
Minimum Education and Training
- High school diploma or equivalent required.
- Minimum of 2 years of administrative experience.
Preferred Education and Experience:
- Associates degree preferred.
- Experience in an educational or nonprofit setting preferred.
Licenses or Certifications:
- None
Knowledge, Skills, and Abilities:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
- Strong written and verbal communication skills.
- Ability to manage multiple tasks with attention to detail and deadlines.
- Flexible schedule within standard business hours (Monday through Friday). Some evening or weekend hours may be required for events.
- Interest in nonprofit organizations and community service is a plus.
Minimum Qualifications and Standards Required
PHYSICAL DEMANDS
The work is light work which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.
WORK ENVIRONMENT
Work is performed in a relatively safe, and secure work environment.